Christmas parties all wrapped up - party planning guidelines - SEEK Career Advice

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Christmas parties all wrapped up

Christmas parties all wrapped up

So you’ve been assigned the task of organising this year’s company Christmas party. Don’t panic and get your tinsel in a tangle. With these six simple planning tips, you’re sure to throw the best festive fling your co-workers have ever seen.

  1. Santa Claus Is Coming To Town - John Frederick Coots & Haven Gillespie. Follow Santa’s lead and make a list of all your party invitees, including fellow colleagues, clients, suppliers and partners as appropriate. Check it twice (or thrice, or send it to your boss to check) to ensure no one is forgotten, and remember to include an RSVP date on your invitations so you can tally your guest count before giving final numbers to your venue for catering.
  2. The Hanukkah Song - Adam Sandler. Adam Sandler’s festive song isn’t only a reminder that the holidays can mean different things to people of different faiths. When planning your party, it’s also a great prompt not to forget the gin and tonicah. Or champagne, or eggnog, or whatever other seasonal and celebratory drinks are required to lubricate the festivities at your office party. If your company is putting on a bar tab for guests, make sure there’s also ample food available.
  3. Do They Know It’s Christmas? - Band Aid. You don’t have to feed the world, but it’s important you ensure there’s enough food available for your guests – especially if they’re enjoying a few drinks. Ask if anyone has any allergies or special dietary requirements that need to be taken into consideration by your caterer, and budget for slightly more food per person than normal if you’re opting for nibbles rather than a sit-down dinner. People tend to indulge more at this time of year, and you don’t want to run out of Christmas canapés.

    In the spirit of giving, why not also use your festive function as an opportunity to give back to your community? Ask guests to bring non-perishable items to donate to your local food bank, animal food items for the local SPCA, or a small monetary gift to be donated to a nominated charity.
  4. Jingle Bell Rock - Bobby Helms. The right music sets the tone for any celebratory event, so get your playlist sorted early. If you’re hiring a band or DJ for a larger event, make sure you see them in action before locking them in, and give them a suggested set list so they know the tone of music appropriate for your team and organisation. Most venues offer sound systems that can be hooked up to music players and smart phones, which is a handy and affordable option if you’re in charge of the tunes. Create a playlist that offers a good range of genres, and be sure to throw a few fun Christmas hits into the mix. You could even ask guests to request a song as part of the RSVP!
  5. Christmas Tree - traditional German Christmas song. Unless you already have a Christmas tree in your party space, you’re probably not going to have time to set one up and decorate it beautifully before the big event. That being said, you can’t have a Christmas party completely devoid of a trimmed tree – so get creative with some time-friendly alternatives. Grab a giant tree-themed photo backdrop for guests to take selfies in front of, or stick up some removable Christmas tree decals on the walls so you still have a place for pressies.
  6. Santa Baby - Eartha Kitt. It’s unlikely anyone’s secret Santa gift is going to turn out to be a Sable or a ‘54 convertible in light blue, but it’s fun for everyone to open something for the silly season, nonetheless. If you’re planning a secret Santa exchange, set a spending limit on gifts, and give people plenty of time to shop for their randomly selected colleague.