Job Description

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Coordinator Events & Membership - Melbourne

Advertiser: German-Australian Chamber of Industry and CommerceMore jobs from this company

Job Information

Job Listing Date
3 May 2018
Location
Melbourne, CBD & Inner Suburbs
Work Type
Part Time
Classification
Marketing & Communications, Event Management

Coordinator Events & Membership - Melbourne

 

The German-Australian Chamber of Industry and Commerce (AHK) is seeking an enthusiastic Coordinator Events & Membership (part-time position; 3.5 days/week)

 

The German-Australian Chamber of Industry and Commerce (AHK) is the official representation of the German business and trade in Australia. The German Chamber promotes bilateral trade, advises German and Australian companies on market developments and supports the expansion of their business networks. As a not-for-profit organisation, the German Chamber has over 400 member companies across all industry sectors and organises numerous events, trade missions and conferences.

The main purpose of this role is to work proactively with the Events Team as well as the Director of Membership, to support these two strategic areas of the business. This role will comprise both topical and administrative tasks and will suit someone with a strong admin / PA / EA background, ideally combined with previous experience in events and/ or membership management.

This is a fantastic opportunity to join our small Melbourne-based team within a growing organisation that has recently been going from strength to strength.

Your key responsibilities will include:

Event management

  • Help identify and secure event speakers and sponsors through research, direct contact and follow-up
  • Manage events logistics incl. event website, registrations, RSVPs, venue, suppliers, and coordination on the day
  • Liaise with the Chamber’s Marketing team (Sydney based) regarding event promotion
  • Manage the Chamber’s Young Executives Forum events series
  • Maintain events-related data in CRM system

Membership

  • Manage membership related enquiries, in coordination with the Director – Membership
  • Assist with all administrative tasks including coordination of the annual membership renewals and the new member induction process
  • Liaise with existing members to promote their interests
  • Liaise with the Events & Marketing Department to create new membership marketing material, both online and in print
  • Maintain and enhance members details in the Capsule CRM system
  • Source potential new members through research and existing leads

On your work days, you may occasionally be required to attend events outside of regular work hours.

To be successful in this role you will need to demonstrate the following skills and personal attributes:

  • Relevant work experience in an admin / EA / PA role, and/ or demonstrable experience in events / membership
  • Reliable and independent working style
  • Ability to co-ordinate complex activities, handle tight deadlines and plan ahead
  • Communicative effectively with peers, stakeholders, partners and members
  • Ability to work as part of a small team and with a strong customer service focus
  • Excellent communication skills in English, German a bonus
  • Proficiency in Microsoft Office

What we offer:

  • A diverse and exciting environment, driven by our industry network of member companies and stakeholders
  • A collaborative work culture, flat hierarchies and ‘open door’ environment
  • Flexible working hours (in coordination with the team and work requirements)
  • Modern offices in Melbourne’s CBD

Please note that you need unrestricted Australian working rights to apply for this position.

Application deadline 3 June 2018

 

The German-Australian Chamber of Industry and Commerce (AHK) is seeking an enthusiastic Coordinator Events & Membership (part-time position; 3.5 days/week)

 

The German-Australian Chamber of Industry and Commerce (AHK) is the official representation of the German business and trade in Australia. The German Chamber promotes bilateral trade, advises German and Australian companies on market developments and supports the expansion of their business networks. As a not-for-profit organisation, the German Chamber has over 400 member companies across all industry sectors and organises numerous events, trade missions and conferences.

The main purpose of this role is to work proactively with the Events Team as well as the Director of Membership, to support these two strategic areas of the business. This role will comprise both topical and administrative tasks and will suit someone with a strong admin / PA / EA background, ideally combined with previous experience in events and/ or membership management.

This is a fantastic opportunity to join our small Melbourne-based team within a growing organisation that has recently been going from strength to strength.

Your key responsibilities will include:

Event management

  • Help identify and secure event speakers and sponsors through research, direct contact and follow-up
  • Manage events logistics incl. event website, registrations, RSVPs, venue, suppliers, and coordination on the day
  • Liaise with the Chamber’s Marketing team (Sydney based) regarding event promotion
  • Manage the Chamber’s Young Executives Forum events series
  • Maintain events-related data in CRM system

Membership

  • Manage membership related enquiries, in coordination with the Director – Membership
  • Assist with all administrative tasks including coordination of the annual membership renewals and the new member induction process
  • Liaise with existing members to promote their interests
  • Liaise with the Events & Marketing Department to create new membership marketing material, both online and in print
  • Maintain and enhance members details in the Capsule CRM system
  • Source potential new members through research and existing leads

On your work days, you may occasionally be required to attend events outside of regular work hours.

To be successful in this role you will need to demonstrate the following skills and personal attributes:

  • Relevant work experience in an admin / EA / PA role, and/ or demonstrable experience in events / membership
  • Reliable and independent working style
  • Ability to co-ordinate complex activities, handle tight deadlines and plan ahead
  • Communicative effectively with peers, stakeholders, partners and members
  • Ability to work as part of a small team and with a strong customer service focus
  • Excellent communication skills in English, German a bonus
  • Proficiency in Microsoft Office

What we offer:

  • A diverse and exciting environment, driven by our industry network of member companies and stakeholders
  • A collaborative work culture, flat hierarchies and ‘open door’ environment
  • Flexible working hours (in coordination with the team and work requirements)
  • Modern offices in Melbourne’s CBD

Please note that you need unrestricted Australian working rights to apply for this position.

Application deadline 3 June 2018

Right to live and work

You must have the right to live and work in this location to apply for this job.

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