Job Description

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Executive Assistant

Advertiser: OnTalent Pty LtdMore jobs from this company

Job Information

Job Listing Date
23 Nov 2018
Brisbane, Bayside & Eastern Suburbs
Work Type
Full Time
Administration & Office Support, PA, EA & Secretarial

Tritium is a Brisbane-based technology company whose mission is to offer energy freedom. We do this as a world-leading developer of electric vehicle charging infrastructure that enables the acceptance and growth of e-mobility. Tritium is a fast-growing global company with offices in Brisbane, Los Angeles and Amsterdam.

Success to date has laid the foundation for the future and the business is now seeking an Executive Assistant to aid and support the day-to-day activities of the office of the Chief Executive, including coordinating the daily flow of business, diary management and travel requirements as well as the development of an effective EA structure.

From an operational and delivery perspective, the EA will:

  • Liaising between the Executive Leadership Team and key business stakeholders.
  • Continue to support and encourage the continuation of an open-door policy the CEO has with all staff.
  • Providing assistance to the Company’s Board and Company Secretary, through managing meetings, agendas and travel as well as coordination, collation and distribution of Board and Committee agendas, papers and minutes.
  • Manage projects as delegated by the CEO to achieve desired outcomes, particularly focusing on operational improvement.
  • Prepare a variety of complex reports, including attending meetings to gather information, conducting internet and other research, writing first drafts, and producing computer graphics etc.
  • Coordinating briefing material for Board reports and other business performance documents, and ensuring actions arising from meetings are distributed and actioned.
  • Positively promote and actively role model the Company’s values and behaviours to support the delivery of our services.
  • Delivering support and Administrative duties such as – booking flights, personal diary appointments, raising Po Numbers, etc.

To be successful in this role you will have extensive experience across the following:

  • Substantial ability and experience in providing administrative assistance and support at the executive and board level.
  • Experience from a Technology/Start-up innovation business that has gone through significant growth and change would be of interest. The ability and resilience to support an unstructured environment with structure and process as far as EA duties and tasks.
  • Demonstrated ability to establish work priorities and meet deadlines and commitments in a high pressure environment.
  • Demonstrated personal qualities in being able to manage responsibilities, relationships and matters with integrity, discretion and in-confidence. Development of multiple touch points and relationships across a business.
  • Demonstrated high level oral communication and interpersonal skills including the ability to manage the flow of people and business, liaise and consult with a wide range of internal and external customers regarding sensitive and confidential matters.
  • Demonstrated ability to analyse issues, establish a course of action, and adopt a proactive attitude with minimum direction.
  • The highest level of integrity, honesty and where required discretion on all matters associated with supporting the CEO and wider Executive team.
  • Extensive experience in the use of computers and software applications (eg MS Office, Excel, PowerPoint and electronic mail). Experience in the setup and management of diaries across multiple time zones – APAC, US and Europe.

If you are excited by the prospect of the challenges related to growth, love strategy but equally enjoy rolling up your sleeves, we want to hear from you.

To be considered, please submit your resume and cover letter (Word format) by selecting the “apply now” function.  Confidential enquiries can be made to Peter Starling, Client Partner on 07 3305 5830.

All unsolicited and third party applications will be forward to Peter Starling at OnTalent.

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