Job Description

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Senior Administrator to CEO

Advertiser: Standards Australia4 out of 54.0 overall rating (5 employee reviews) More jobs from this company

Job Information

Job Listing Date
21 Dec 2018
Location
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Full Time
Classification
Administration & Office Support, PA, EA & Secretarial

Senior Administrator to CEO

Standards Australia is an independent not-for-profit organisation, recognised by the Australian Government as the peak non-government Standards body. We develop internationally aligned Australian Standards in the national interest and work closely across government, industry, consumer and stakeholder groups.

We are a team of around 120+ employees based in Sydney CBD. We have a collaborative, down to earth, fun yet professional working environment where we encourage self-growth and career development.

About the role

We have an exciting opportunity to join our team as a Senior Administrator. This is a critical, fast-paced role that requires someone with excellent attention to detail and the ability to manage all communication and operations with professionalism and efficiency. Key responsibilities include:

Executive Management

  • Communications including coordinating and follow up on all correspondence received, identify urgent/ non-urgent items, and respond as appropriate
  • Draft communications (internal or external) and identify relevant staff to assist with drafting communications
  • Events, Presentations, National and International – Coordinate briefings, background reading and presentations for meetings and speaking engagements.
  • Reporting – Prepare templates and drafts of papers, prepare minutes and follow up on actions
  • Diary Management – Manage and coordinate engagements ensuring meeting logistics are in place
  • Travel – Book and manage domestic and international travel and accommodation including visas
  • Expense Administration

Internal and External Stakeholder Management

  • Be the first point of contact for external stakeholders meetings 
  • Meet and greet external guests
  • Liaise with stakeholders as required, managing their inquiries and coordinating responses
  • Promote strong relationships with all Standards Australia staff

What are we looking for?

Essential experience:

  • Experience  delivering  administrative  and  project  management  support  in  a  professional services or technical environment
  • Outstanding professional written communication style – clear, concise, correct
  • Self-assured speaking style and able to represent Standards Australia confidently
  • Have intermediate to advanced capability with Microsoft Word, Excel, PowerPoint and Outlook
  • Able to manipulate data and evaluate numerical information for relevance and accuracy
  • Be professional, flexible, courteous, approachable and culturally aware

Desired experience:

  • 5+ years experience in a similar role

Working for Standards Australia

Integrity, Courage, Accountability, Respect and Excellence form the basis of all we do. We measure our success not only on the outcomes but on the path we took to get there.

We offer a flexible and positive environment where individual and team efforts are recognised and rewarded. The company is committed to a workplace which supports equal employment opportunities.

What now?

If you are proactive, resourceful, and feel you can add value to our organisation, please submit your covering letter and resume as soon as possible. 

Eligible applicants must be a Permanent Resident or have legal rights to work in Australia. We reserve the right to close the advertisement for this position prior to the advertised closing date.

Please note that due to a high volume of applications, only shortlisted applicants will be contacted.

Standards Australia is an independent not-for-profit organisation, recognised by the Australian Government as the peak non-government Standards body. We develop internationally aligned Australian Standards in the national interest and work closely across government, industry, consumer and stakeholder groups.

We are a team of around 120+ employees based in Sydney CBD. We have a collaborative, down to earth, fun yet professional working environment where we encourage self-growth and career development.

About the role

We have an exciting opportunity to join our team as a Senior Administrator. This is a critical, fast-paced role that requires someone with excellent attention to detail and the ability to manage all communication and operations with professionalism and efficiency. Key responsibilities include:

Executive Management

  • Communications including coordinating and follow up on all correspondence received, identify urgent/ non-urgent items, and respond as appropriate
  • Draft communications (internal or external) and identify relevant staff to assist with drafting communications
  • Events, Presentations, National and International – Coordinate briefings, background reading and presentations for meetings and speaking engagements.
  • Reporting – Prepare templates and drafts of papers, prepare minutes and follow up on actions
  • Diary Management – Manage and coordinate engagements ensuring meeting logistics are in place
  • Travel – Book and manage domestic and international travel and accommodation including visas
  • Expense Administration

Internal and External Stakeholder Management

  • Be the first point of contact for external stakeholders meetings 
  • Meet and greet external guests
  • Liaise with stakeholders as required, managing their inquiries and coordinating responses
  • Promote strong relationships with all Standards Australia staff

What are we looking for?

Essential experience:

  • Experience  delivering  administrative  and  project  management  support  in  a  professional services or technical environment
  • Outstanding professional written communication style – clear, concise, correct
  • Self-assured speaking style and able to represent Standards Australia confidently
  • Have intermediate to advanced capability with Microsoft Word, Excel, PowerPoint and Outlook
  • Able to manipulate data and evaluate numerical information for relevance and accuracy
  • Be professional, flexible, courteous, approachable and culturally aware

Desired experience:

  • 5+ years experience in a similar role

Working for Standards Australia

Integrity, Courage, Accountability, Respect and Excellence form the basis of all we do. We measure our success not only on the outcomes but on the path we took to get there.

We offer a flexible and positive environment where individual and team efforts are recognised and rewarded. The company is committed to a workplace which supports equal employment opportunities.

What now?

If you are proactive, resourceful, and feel you can add value to our organisation, please submit your covering letter and resume as soon as possible. 

Eligible applicants must be a Permanent Resident or have legal rights to work in Australia. We reserve the right to close the advertisement for this position prior to the advertised closing date.

Please note that due to a high volume of applications, only shortlisted applicants will be contacted.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Which of the following Microsoft Office products are you experienced with?
  • What's your expected annual base salary?
  • What culture best suits your working style?
  • What skills and behaviours do you believe make a good administrative assistant. Especially to a CEO.

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