Job Description

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Administrator to General Counsel

Advertiser: Standards Australia4 out of 54.0 overall rating (5 employee reviews) More jobs from this company

Job Information

Job Listing Date
21 Dec 2018
Location
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Full Time
Classification
Administration & Office Support, Administrative Assistants

Administrator to General Counsel

Who we are

Standards Australia is an independent not-for-profit organisation, recognised by the Australian Government as the peak non-government Standards body. We develop internationally aligned Australian Standards in the national interest and work closely across government, industry, consumer and stakeholder groups.

We are a team of around 120+ employees based in Sydney CBD. We have a collaborative, down to earth, fun yet professional working environment where we encourage self-growth and career development.

We have an exciting, newly created opportunity to join and support a professional services team of 3 as an Administrator, working 4 or 5 days a week, based in Sydney CBD.

About the role

The Administrator supports our team through the dedicated provision of a range of administrative support including document management, diary management, meeting coordination and collating information for reports and other correspondence.  The individual has a can-do attitude and is not afraid to take ownership or work autonomously. It is important to have a friendly, customer service focused demeanour and genuine desire to be a valued member of a dedicated, hardworking and close-knit team.

Key Responsibilities:

  • Format, draft, amend and prepare general day to day correspondence
  • Document management, including maintaining company contract registers and confidential documentation
  • Diary management and meeting coordination 
  • Collate information for reports and other correspondence
  • Word processing, data entry and filing with high attention to detail
  • Coordinate, prepare and follow-up of responses in relation to inward correspondence including email and phone messages
  • Ensure information needed for meetings prepared well in advance
  • Credit card reconciliation processed on time and accurately
  • Other administration duties and assisting other Corporate Services staff as required

What are we looking for?

  • TAFE Diploma/ Certificate or equivalent in an Administration related discipline or at least 2+ years in an administrative role or similar
  • Ability to use initiative, adaptability, flexibility and be able to work collaboratively 
  • Intermediate to advanced Microsoft Office skills in Word, Excel and PowerPoint
  • Experience preparing collating information, preparing correspondence and reports and taking minutes
  • Experience formatting business documents and presentations
  • Exceptional time management skills
  • High attention to detail
  • Impeccable confidentiality
  • Ability to proofread documents and cross-reference relatedness between issues
  • Able to take instruction and apply knowledge to tasks effectively
  • Professional phone and customer service skills
  • Excellent verbal and written communication skills
  • Professional, friendly and approachable

Working for Standards Australia

Integrity, Courage, Accountability, Respect and Excellence form the basis of all we do. We measure our success not only on the outcomes but on the path we took to get there.

We offer a flexible and positive environment where individual and team efforts are recognised and rewarded. The company is committed to a workplace which supports equal employment opportunities.

What now?

If this sounds like an environment that will bring out the best in you, please submit your cover letter and resume. Eligible applicants must be a Permanent Resident or have legal rights to work in Australia. 

Please note that due to a high volume of applications, only shortlisted applicants will be contacted.

Who we are

Standards Australia is an independent not-for-profit organisation, recognised by the Australian Government as the peak non-government Standards body. We develop internationally aligned Australian Standards in the national interest and work closely across government, industry, consumer and stakeholder groups.

We are a team of around 120+ employees based in Sydney CBD. We have a collaborative, down to earth, fun yet professional working environment where we encourage self-growth and career development.

We have an exciting, newly created opportunity to join and support a professional services team of 3 as an Administrator, working 4 or 5 days a week, based in Sydney CBD.

About the role

The Administrator supports our team through the dedicated provision of a range of administrative support including document management, diary management, meeting coordination and collating information for reports and other correspondence.  The individual has a can-do attitude and is not afraid to take ownership or work autonomously. It is important to have a friendly, customer service focused demeanour and genuine desire to be a valued member of a dedicated, hardworking and close-knit team.

Key Responsibilities:

  • Format, draft, amend and prepare general day to day correspondence
  • Document management, including maintaining company contract registers and confidential documentation
  • Diary management and meeting coordination 
  • Collate information for reports and other correspondence
  • Word processing, data entry and filing with high attention to detail
  • Coordinate, prepare and follow-up of responses in relation to inward correspondence including email and phone messages
  • Ensure information needed for meetings prepared well in advance
  • Credit card reconciliation processed on time and accurately
  • Other administration duties and assisting other Corporate Services staff as required

What are we looking for?

  • TAFE Diploma/ Certificate or equivalent in an Administration related discipline or at least 2+ years in an administrative role or similar
  • Ability to use initiative, adaptability, flexibility and be able to work collaboratively 
  • Intermediate to advanced Microsoft Office skills in Word, Excel and PowerPoint
  • Experience preparing collating information, preparing correspondence and reports and taking minutes
  • Experience formatting business documents and presentations
  • Exceptional time management skills
  • High attention to detail
  • Impeccable confidentiality
  • Ability to proofread documents and cross-reference relatedness between issues
  • Able to take instruction and apply knowledge to tasks effectively
  • Professional phone and customer service skills
  • Excellent verbal and written communication skills
  • Professional, friendly and approachable

Working for Standards Australia

Integrity, Courage, Accountability, Respect and Excellence form the basis of all we do. We measure our success not only on the outcomes but on the path we took to get there.

We offer a flexible and positive environment where individual and team efforts are recognised and rewarded. The company is committed to a workplace which supports equal employment opportunities.

What now?

If this sounds like an environment that will bring out the best in you, please submit your cover letter and resume. Eligible applicants must be a Permanent Resident or have legal rights to work in Australia. 

Please note that due to a high volume of applications, only shortlisted applicants will be contacted.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Do you have experience in an administration role?
  • Which of the following Microsoft Office products are you experienced with?
  • What's your expected annual base salary?
  • What environment do you most enjoy working in?
  • What attributes do you think make a great administrator?

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