Job Description

Job Header

Administration Assistant

Advertiser: Ruthven InstituteMore jobs from this company

Job Information

Job Listing Date
9 Jan 2019
Location
Melbourne, CBD & Inner Suburbs
Work Type
Full Time
Classification
Administration & Office Support, Administrative Assistants

About the business

www.ruthven.institute

About the role

The successful applicant will work directly with the RI team and with the founder of RI.  Duties including various cross departmental tasks including:

  • Customer Service Queries – answering general emails and phone calls
  • Distribution of general enquiries to appropriate staff
  • Mail/Postage – distribute incoming and outgoing
  • Outlook Calendar Management for The Founder
  • Travel co-ordination - Online and adhoc bookings
  • Filing, photocopying, binding
  • Responsible for petty cash, purchases on behalf of the founder, processing invoices and debt collection
  • Salesforce maintenance, rules alerts, social media platforms
  • Distribution of marketing materials
  • Assist with public speaking presentations and records, and manage the relevant logistics
  • Perform client liaison and client query follow up
  • Some basic website and subscriber related tasks.

Benefits and perks

Work in a small team at a prime CBD location. Close to shops, park, transport. A great work/life balance.

Skills and experience

Key competencies and preferred experience includes:

  • Previous administration experience
  • A strong customer service focus
  • Good communication skills
  • Good computer literacy with experience in Microsoft office suite
  • Good attention to detail
  • Ability to work in a small or large team
  • Flexibility in all areas as required
  • A fast learner with a keen eye for detail
  • Experience in Adobe Suite software advantageous

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

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