Job Description

Job Header

Administration Officer (706187)

Advertiser: Department of State GrowthMore jobs from this company

Job Information

Job Listing Date
10 Jan 2019
Location
Hobart
Salary
$54,093 to $58,322
Work Type
Full Time
Classification
Administration & Office Support, Administrative Assistants

Administration Officer (706187)

*Applications close Sunday 20th January 2019*

We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.

Period of Appointment

12 months

Duties

  • Support the functions of division business units in relation to the development of funding agreements, grants, payments, invoices, credit card payments, travel expenses and manage workflow to ensure timely action of such functions.
  • Assist with the general operational administration activities such as document creation, word processing, diary management, scheduling meetings, document version control and management of division’s Records Management profile
  • Assist with contract acquittal tracking through the use of SmartyGrants Grants management software, Finance One and Records Manager.
  • Respond to customer telephone enquiries, and email information requests to appropriate areas of the division.
  • Respond to and process COLLECT Arts Loan Scheme applications and liaise with scheme arts businesses and Loans and Grants Administration to ensure the prompt and efficient processing of loans and provision of funds to arts businesses.
  • Assist in the setup of new grant rounds, forms and supporting documentation within SmartyGrants and work closely with team members to set up electronic document management, e-signatures and other tools which support the achievement of the division’s goals.

Download the Statement of Duties and Associated Documents

 Statement of Duties - Administrative Assistant (705833).docx

 Statement of Duties - Administrative Assistant (705833).pdf

 Advice to Applicants.DOCX

 Advice to Applicants.pdf 

For more information

Nick Andrew
Manager Operations
Ph (03) 6165 5129
Email nick.andrew@stategrowth.tas.gov.au 

How to apply

Online applications are preferred, please click the blue Apply Now button. If you apply online please do not send a hard copy application as well.

-or-

Complete the following application form and email your application to us at recruitment@stategrowth.tas.gov.au

 Application for Employment (Form 201).DOCX

 Application for Employment (Form 201).pdf

-or-

Post your application with the above application form to:

People and Culture
Department of State Growth
GPO Box 536
HOBART TAS 7001

*Applications close Sunday 20th January 2019*

We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.

Period of Appointment

12 months

Duties

  • Support the functions of division business units in relation to the development of funding agreements, grants, payments, invoices, credit card payments, travel expenses and manage workflow to ensure timely action of such functions.
  • Assist with the general operational administration activities such as document creation, word processing, diary management, scheduling meetings, document version control and management of division’s Records Management profile
  • Assist with contract acquittal tracking through the use of SmartyGrants Grants management software, Finance One and Records Manager.
  • Respond to customer telephone enquiries, and email information requests to appropriate areas of the division.
  • Respond to and process COLLECT Arts Loan Scheme applications and liaise with scheme arts businesses and Loans and Grants Administration to ensure the prompt and efficient processing of loans and provision of funds to arts businesses.
  • Assist in the setup of new grant rounds, forms and supporting documentation within SmartyGrants and work closely with team members to set up electronic document management, e-signatures and other tools which support the achievement of the division’s goals.

Download the Statement of Duties and Associated Documents

 Statement of Duties - Administrative Assistant (705833).docx

 Statement of Duties - Administrative Assistant (705833).pdf

 Advice to Applicants.DOCX

 Advice to Applicants.pdf 

For more information

Nick Andrew
Manager Operations
Ph (03) 6165 5129
Email nick.andrew@stategrowth.tas.gov.au 

How to apply

Online applications are preferred, please click the blue Apply Now button. If you apply online please do not send a hard copy application as well.

-or-

Complete the following application form and email your application to us at recruitment@stategrowth.tas.gov.au

 Application for Employment (Form 201).DOCX

 Application for Employment (Form 201).pdf

-or-

Post your application with the above application form to:

People and Culture
Department of State Growth
GPO Box 536
HOBART TAS 7001

Right to live and work

You must have the right to live and work in this location to apply for this job.

Report this job advert

Be careful- Don’t provide your bank or credit card details when applying for jobs. If you see something suspicious .

Share this role

Applications will open the advertiser’s site.