Job Description

Job Header

Admin/Receptionist - Permanent Part -Time

Advertiser: Indesco Pty LimitedMore jobs from this company

Job Information

Job Listing Date
8 Feb 2019
Location
ACT
Work Type
Part Time
Classification
Administration & Office Support, Administrative Assistants

Admin/Receptionist - Permanent Part -Time

About you:

The ideal candidate will have proven experience in demonstrating strong administrative skills.

The role will be heavily involved in the preparation of tender preparation and report submissions so the candidate will need to have a high level of Microsoft Office abilities, along with the ability to quickly learn how to use other software programs such as Adobe InDesign, if they have no experience using this program.

The role will also act as required in the Receptionist role. They must be able to work with a high degree of independence within a very busy team. The candidate must be mature, well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Position responsibilities include:

  •  Assisting in the administration duties relating to tender preparation and report submissions
  •  Maintaining tender systems supporting documentation, including database, Past Experience sheets, CVs, templates etc
  •  Procuring office equipment and supplies
  • Managing contracts with service providers, including cleaners, recycling services, coffee machine services, stationery suppliers, couriers etc
  •  Providing personal assistant to the directors as required
  •  Providing back up to the Receptionist
  • Answering and directing incoming calls
  •  Assisting with diary management of senior staff
  • Administration of timesheets, including entering timesheet data for senior staff
  • Assist with managing events and functions
  • Data entry and closing out projects in Synergy
  • Preparing correspondence, reports and spreadsheets
  • Printing, binding and filing documents
  • Maintaining the Contracts Register
  • Assist in the maintenance of the QA system
  • Maintaining office facilities. This includes daily tidying/cleaning of the kitchen area, printing facilities (including topping up paper as needed), reception area and meeting rooms (general tidiness);
  • Arranging travel and accommodation
  • Assisting with website maintenance
  • Other tasks as allocated by Office/HR Manager or Directors

The right candidate will have the ability to work under pressure while juggling multiple competing tasks, strong problem solving skills, a can-do attitude and a keen sense of humour.

Essential skills and experience include:

  • Excellent communication skills, both verbal and written.
  • Possess a high level of proficiency in the use of Microsoft Word, Excel, Outlook and other office related programs.
  • Professional presentation and manner.
  • Attention to detail.
  • Reliability and punctuality.

Desirable skills and experience:

  • Ability to work with limited supervision
  • Formal qualifications in business or office administration.
  • Experience with InDesign software program
  • Experience with QA systems.

Indesco offers ongoing training and professional development opportunities.

Actual working hours will be either:

Option 1: 8:30am - 5:00pm Tuesday to Thursday each week (7.5hrs daily plus a 1hr lunch break). Or;

Option 2: 9:15am - 2:45pm Monday to Friday (5hrs daily plus a half hour lunch break). 

The decision on whether it would be Option 1 or 2 would be made in consultation with the selected candidate.

How to apply: 

To apply for this position, please submit:

a) a one-page cover letter telling us why you think you would be an excellent addition to our team, along with your preference for work hours under option 1 or 2 as detailed above, and 

b) Your resume, which shouldn't be longer than three pages.

Please apply by selecting the APPLY FOR THIS JOB button on this page. Please do not send applications directly to the advertiser. Only applications received through Seek will be considered. Applications for this position will close at 5pm on 28 February 2019, or earlier if a suitable candidate is identified before then.

  • Applicants identified for an interview will be contacted directly.
  • Please note that applicants must be currently living in and permitted to work in Australia
  • Submissions via recruitment agencies will not be considered

Benefits of working at Indesco

We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

  • State of the art, modern and contemporary offices
  • Wellbeing benefits e.g. vaccinations,  employee assistance program
  • Staff social events
  • Professional memberships
  • Professional and technical development opportunities
www.indesco.com.au
CANBERRA
Level 1 Equinox 4
70 Kent Street
DEAKIN ACT 2600
Phone: (02) 6285 1022
SYDNEY
Suite 401 Level 4
24 Hunter St
PARRAMATTA NSW 2150
Phone: (02) 9633 2273
WOLLONGONG
Suite 1, Ground Floor
25 Atchison Street
WOLLONGONG NSW 2500
Phone: (02) 4288 4401

About you:

The ideal candidate will have proven experience in demonstrating strong administrative skills.

The role will be heavily involved in the preparation of tender preparation and report submissions so the candidate will need to have a high level of Microsoft Office abilities, along with the ability to quickly learn how to use other software programs such as Adobe InDesign, if they have no experience using this program.

The role will also act as required in the Receptionist role. They must be able to work with a high degree of independence within a very busy team. The candidate must be mature, well organised, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Position responsibilities include:

  •  Assisting in the administration duties relating to tender preparation and report submissions
  •  Maintaining tender systems supporting documentation, including database, Past Experience sheets, CVs, templates etc
  •  Procuring office equipment and supplies
  • Managing contracts with service providers, including cleaners, recycling services, coffee machine services, stationery suppliers, couriers etc
  •  Providing personal assistant to the directors as required
  •  Providing back up to the Receptionist
  • Answering and directing incoming calls
  •  Assisting with diary management of senior staff
  • Administration of timesheets, including entering timesheet data for senior staff
  • Assist with managing events and functions
  • Data entry and closing out projects in Synergy
  • Preparing correspondence, reports and spreadsheets
  • Printing, binding and filing documents
  • Maintaining the Contracts Register
  • Assist in the maintenance of the QA system
  • Maintaining office facilities. This includes daily tidying/cleaning of the kitchen area, printing facilities (including topping up paper as needed), reception area and meeting rooms (general tidiness);
  • Arranging travel and accommodation
  • Assisting with website maintenance
  • Other tasks as allocated by Office/HR Manager or Directors

The right candidate will have the ability to work under pressure while juggling multiple competing tasks, strong problem solving skills, a can-do attitude and a keen sense of humour.

Essential skills and experience include:

  • Excellent communication skills, both verbal and written.
  • Possess a high level of proficiency in the use of Microsoft Word, Excel, Outlook and other office related programs.
  • Professional presentation and manner.
  • Attention to detail.
  • Reliability and punctuality.

Desirable skills and experience:

  • Ability to work with limited supervision
  • Formal qualifications in business or office administration.
  • Experience with InDesign software program
  • Experience with QA systems.

Indesco offers ongoing training and professional development opportunities.

Actual working hours will be either:

Option 1: 8:30am - 5:00pm Tuesday to Thursday each week (7.5hrs daily plus a 1hr lunch break). Or;

Option 2: 9:15am - 2:45pm Monday to Friday (5hrs daily plus a half hour lunch break). 

The decision on whether it would be Option 1 or 2 would be made in consultation with the selected candidate.

How to apply: 

To apply for this position, please submit:

a) a one-page cover letter telling us why you think you would be an excellent addition to our team, along with your preference for work hours under option 1 or 2 as detailed above, and 

b) Your resume, which shouldn't be longer than three pages.

Please apply by selecting the APPLY FOR THIS JOB button on this page. Please do not send applications directly to the advertiser. Only applications received through Seek will be considered. Applications for this position will close at 5pm on 28 February 2019, or earlier if a suitable candidate is identified before then.

  • Applicants identified for an interview will be contacted directly.
  • Please note that applicants must be currently living in and permitted to work in Australia
  • Submissions via recruitment agencies will not be considered

Benefits of working at Indesco

We provide a diverse and inclusive work environment and offer many benefits to ensure your professional development & wellbeing.

  • State of the art, modern and contemporary offices
  • Wellbeing benefits e.g. vaccinations,  employee assistance program
  • Staff social events
  • Professional memberships
  • Professional and technical development opportunities
The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Do you have experience in an administration role?
  • Which of the following Microsoft Office products are you experienced with?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?

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