Job Description

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Senior Executive Assistant

Advertiser: Australian Medical AssociationMore jobs from this company

Job Information

Job Listing Date
5 Apr 2019
Work Type
Full Time
Administration & Office Support, PA, EA & Secretarial

The Opportunity

This unique role suits a careerist Executive Assistant interested in joining Australia's most influential membership organisation with a well known national brand.

Based in the Australian Medical Association's Canberra office, you will work closely with the Secretary General (CEO) and Executive comprising the President and Vice President who advocate and influence government health policy and health industry performance for the betterment of our communities and Australia’s doctors.

With autonomy in providing a full range of high-quality professional executive support in a dynamic and fast paced environment, the role provides opportunity for you to showcase your confident and proactive approach, as well as your abilities to get things done. You will organise and participate in the annual National Conference, quarterly Federal Council and monthly Board meetings, as well as prepare and distribute meeting minutes and documents. In the lead up to these meetings, you will also co-ordinate submission inputs, as well as organise the involvement of our senior leadership team in presentation delivery.

Diary management, organising travel and accommodation, liaison with Ministerial and parliamentary offices, event planning and management, and financial and administrative acumen are all essential skills. Liaison across the AMA Group and with State and Territory AMA offices is also par for the course.

You will also manage and be supported by a professional part-time administrator.  

What it takes

As the go to person in this team environment, you will have superior organisation and planning skills; able to arrange meetings for 2 to 50 people that seem to work effortlessly and juggle competing priorities for your leadership team so that they can put their best foot forward for the organisation.

A confidential and tactful manner will see you able to build effective relationships across the stakeholder groups and your excellent problem solving skills will be put to the test frequently. We are also seeking someone with:

  • Previous experience working in a corporate Executive support role
  • Excellent administrative and office management skills.
  • High level proficiency in Microsoft Office Suite (365), particularly Word and Excel
  • Highly self motivated attitude, capability to manage conflicting priorities, forward thinking
  • Excellent communication and relationship management skills
  • High level of confidentiality

The Organisation

You will work with the Federal Secretariat of the AMA. The AMA represents and supports registered medical practitioners and medical students. The AMA contributes to the development and implementation of health policy and also delivers member services.

To apply for this position, please submit a detailed cover letter and up-to-date resume.

Remuneration for this position will be determined after assessment of relevant skills, experience and qualifications. 

Closing Date for Applications - 4 pm Tuesday 23 April


The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an executive assistant?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?

Right to live and work

You must have the right to live and work in this location to apply for this job.

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