Job Description

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Specialist Training Program (STP), Senior Executive Officer

Advertiser: Royal Australasian College of Physicians2.7 out of 52.7 overall rating (34 employee reviews) More jobs from this company

Job Information

Job Listing Date
1 May 2019
Location
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Full Time
Classification
Accounting, Analysis & Reporting
Specialist Training Program (STP), Senior Executive Officer

 

  • 2IC Role with leadership responsibilities
  • Fixed Term Contract until June 2021
  • CBD Location

 

The Role

  • The primary purpose of the Specialist Training Program (STP), Senior Executive Officer, is to support the STP Program Managers’ role to oversee all day-to-day activities in relation to the administration of the Specialist Training Programs and other associated programs.
  • This is a newly created role to work closely with the manager and manage the 2 direct reports in the team.
  • The Specialist Training Program team sits in the RACP Finance & Commercial Services team.
  • Support the Manager to manage relationship with Department of Health (DoH), STP Advisory Group, STP Management Group and external interested parties
  • Assist in preparing biannual progress reports, negotiating contracts, consulting on a range of day-to-day program issues and keeping DoH informed of any significant issues.
  • Support the Manager to manage all financial aspects of STP, including management of payments to sites, management of funding and overseeing internal administration costs
  • Guide development of STP policies and processes including liaising with STP sites with specific questions or difficulties with the Program to resolve problems
  • Oversee documentation of funding agreements with STP sites
  • Support the Manager to coordinate review of STP positions, as required
  • Support the Manager to coordinate activities associated with Expressions of Interest for STP funding
  • Assist with the coordination of all aspects of changes to the online portal
  • Liaise with key stakeholders to ensure the program objectives are being met including evaluation activities.
  • Assist in the coordination of communications about other parties, including articles in newsletters, website information and broadcast emails to relevant parties
  • Manage a small team of administrative staff
  • Assist in the preparation and management of the budget
  • Any other tasks or projects as required

 

The Successful Candidate

 

  • Degree or higher qualifications in a relevant field or demonstrated equivalent experience, knowledge and skills
  • Direct program delivery experience preferably in the not for profit sector, government or similar member-based organisation.
  • Financial management experience (inparticular, experience in developing and managing budgets, demonstrated understanding of expense management) and high level of numeracy
  • Demonstrated ability to work with a diverse group of stakeholders including health professionals, government officials and other College staff at all levels
  • Strong reporting skills and attention to detail
  • High-level written and verbal communication and negotiation skills
  • Experience in developing, negotiating and managing contracts
  • Experience managing databases and good level computer skills, including MS Word, Excel and Outlook
  • Excellent organisational and time management skills, including ability to prioritise and manage competing deadlines
  • Advanced problem solving and analytical skills, including development of processes and procedures
  • Staff management experience (desirable but not essential)

 

Working Together as One

In return for your commitment the College offers you the chance to join a prestigious international organisation. As an educational body, the College encourages its employees to continue their education through our professional development funds and internal training opportunities. Employees of the College also receive access to a range of benefits, including additional paid leave between Christmas and New Year and exclusive employee discounts

 

To apply, please send your resume and short cover letter addressing the criteria listed under “The Successful Candidate” section by Friday 17 May 2019.

It is essential ‘The Successful Candidate’ criteria are addressed in your application.

 

For the position description, visit www.racp.edu.au/about/careers-at-racp

For any further information, please Email: recruitment@racp.edu.au

 

 

 

About the Royal Australasian College of Physicians (RACP):

The RACP trains, educates and advocates on behalf of 15,570 physicians and 7,000 trainees across Australia and New Zealand.

The College represents a broad range of medical specialties including general medicine, paediatrics and child health, cardiology, respiratory medicine, neurology, oncology, public health medicine, occupational and environmental medicine, palliative medicine, sexual health medicine, rehabilitation medicine, geriatric medicine and addiction medicine. Beyond the drive for medical excellence, the RACP is committed to developing health and social policies which bring vital improvements to the wellbeing of patients.

www.racp.edu.au

No agencies please | The RACP is an equal opportunity employer

 

  • 2IC Role with leadership responsibilities
  • Fixed Term Contract until June 2021
  • CBD Location

 

The Role

  • The primary purpose of the Specialist Training Program (STP), Senior Executive Officer, is to support the STP Program Managers’ role to oversee all day-to-day activities in relation to the administration of the Specialist Training Programs and other associated programs.
  • This is a newly created role to work closely with the manager and manage the 2 direct reports in the team.
  • The Specialist Training Program team sits in the RACP Finance & Commercial Services team.
  • Support the Manager to manage relationship with Department of Health (DoH), STP Advisory Group, STP Management Group and external interested parties
  • Assist in preparing biannual progress reports, negotiating contracts, consulting on a range of day-to-day program issues and keeping DoH informed of any significant issues.
  • Support the Manager to manage all financial aspects of STP, including management of payments to sites, management of funding and overseeing internal administration costs
  • Guide development of STP policies and processes including liaising with STP sites with specific questions or difficulties with the Program to resolve problems
  • Oversee documentation of funding agreements with STP sites
  • Support the Manager to coordinate review of STP positions, as required
  • Support the Manager to coordinate activities associated with Expressions of Interest for STP funding
  • Assist with the coordination of all aspects of changes to the online portal
  • Liaise with key stakeholders to ensure the program objectives are being met including evaluation activities.
  • Assist in the coordination of communications about other parties, including articles in newsletters, website information and broadcast emails to relevant parties
  • Manage a small team of administrative staff
  • Assist in the preparation and management of the budget
  • Any other tasks or projects as required

 

The Successful Candidate

 

  • Degree or higher qualifications in a relevant field or demonstrated equivalent experience, knowledge and skills
  • Direct program delivery experience preferably in the not for profit sector, government or similar member-based organisation.
  • Financial management experience (inparticular, experience in developing and managing budgets, demonstrated understanding of expense management) and high level of numeracy
  • Demonstrated ability to work with a diverse group of stakeholders including health professionals, government officials and other College staff at all levels
  • Strong reporting skills and attention to detail
  • High-level written and verbal communication and negotiation skills
  • Experience in developing, negotiating and managing contracts
  • Experience managing databases and good level computer skills, including MS Word, Excel and Outlook
  • Excellent organisational and time management skills, including ability to prioritise and manage competing deadlines
  • Advanced problem solving and analytical skills, including development of processes and procedures
  • Staff management experience (desirable but not essential)

 

Working Together as One

In return for your commitment the College offers you the chance to join a prestigious international organisation. As an educational body, the College encourages its employees to continue their education through our professional development funds and internal training opportunities. Employees of the College also receive access to a range of benefits, including additional paid leave between Christmas and New Year and exclusive employee discounts

 

To apply, please send your resume and short cover letter addressing the criteria listed under “The Successful Candidate” section by Friday 17 May 2019.

It is essential ‘The Successful Candidate’ criteria are addressed in your application.

 

For the position description, visit www.racp.edu.au/about/careers-at-racp

For any further information, please Email: recruitment@racp.edu.au

 

 

 

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