Job Description

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Archives / Records and Information Management Officers Level 5

Advertiser: Australian Secret Intelligence ServiceMore jobs from this company

Job Information

Job Listing Date
16 May 2019
Location
ACT
Salary
$85,602 - $92,226 (plus 15.4% superannuation)
Work Type
Full Time
Classification
Government & Defence, Government - Federal
Archives / Records and Information Management Officers Level 5

ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote Australia’s vital interests through the provision of intelligence services as directed by the Government. Its work can involve collecting intelligence in relation to national security, international relations and economic issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of weapons of mass destruction, and transnational issues such as people smuggling.
 

ASIS is seeking to recruit records and information and archives specialists in the following areas:

  • Archives research
  • Records and information management coordination

Relevant experience and formal qualifications for these two roles will be highly regarded. As part of a medium sized team, successful candidates will be expected to assist with other records and information management duties from time to time.
 

ARCHIVES RESEARCH OFFICER

Role Summary:  The Archives Research Officer balances the appropriate protection of ASIS officers and operational methodologies with the appropriate disclosure of ASIS records to the public, as required under the provisions of the Archives Act 1983.  
 

Key Responsibilities and Tasks:

  • Assist in coordinating the workload and priorities of the archives release team, including preparing reports for management and developing and maintaining section procedures;
  • Assist the team to process Section 40 requests from National Archives of Australia;
  • Maintain a knowledge base of decisions and publically released information, to ensure consistency in future decision-making;
  • Manage access to files using current storage and access principles including preservation security and WHS requirements; and
  • Liaise with other government agencies, and the National Archives of Australia in particular, in relation to archival release decisions and requests for review of decisions;
     

Education, qualification and experience requirements:  Formal archives or digital records and information management qualifications, experience working on AAT cases, applying the Archives Act 1983 to release decisions and experience working in a secure environment is an advantage.

 

RECORDS AND INFORMATION MANAGEMENT COORDINATOR

Role Summary:  The role of the Records and Information Management Coordinator is to contribute to the delivery of effective records and information management, policies and procedures for ASIS (including electronic records and information management).  The Records Management Coordinator oversees the management of operational and corporate records for the Service.
 

Key Responsibilities and Tasks:

  • Lead a small records management team including coordinating the workload and priorities of the records management team;
  • Contribute to the development and management of electronic records and information management systems;
  • Provide assistance to the day to day management of policies, procedures and resources in support of records management and delivery;  
  • Provide records research assistance to customers and stakeholders;
  • Manage the training and induction of newer staff in records policies and procedures;
  • Maintain up to date knowledge of information management systems;
  • Build and sustain internal and external relationships with key customers and stakeholders.

Education, qualification and experience requirements:  Demonstrated experience in records management or similar role; Experience with managing electronic records and the development and maintenance of ERM systems; Demonstrated customer service experience; Effective written and verbal communication skills would be an advantage.
 

These positions have conditions of service similar to those in the Australian Public Service, including superannuation.

Citizenship: To be eligible for engagement, applicants must be Australian citizens.

Security Assessment: The successful applicant will be required to undergo and maintain a high level Security Clearance.
 

Please Note:  ASIS does not provide feedback to unsuccessful applicants.
 

For further information on these roles please visit asis.gov.au
 

All applications for employment with ASIS are handled in the strictest confidence.  It is essential that you maintain a similar level of confidentiality and that you not discuss your application with others.
 

Applications close Thursday 30 May 2019

Apply online at asis.gov.au

ASIS is Australia’s overseas secret intelligence collection agency. Its mission is to protect and promote Australia’s vital interests through the provision of intelligence services as directed by the Government. Its work can involve collecting intelligence in relation to national security, international relations and economic issues. It also contributes to Australia’s coordinated national efforts against terrorism, proliferation of weapons of mass destruction, and transnational issues such as people smuggling.
 

ASIS is seeking to recruit records and information and archives specialists in the following areas:

  • Archives research
  • Records and information management coordination

Relevant experience and formal qualifications for these two roles will be highly regarded. As part of a medium sized team, successful candidates will be expected to assist with other records and information management duties from time to time.
 

ARCHIVES RESEARCH OFFICER

Role Summary:  The Archives Research Officer balances the appropriate protection of ASIS officers and operational methodologies with the appropriate disclosure of ASIS records to the public, as required under the provisions of the Archives Act 1983.  
 

Key Responsibilities and Tasks:

  • Assist in coordinating the workload and priorities of the archives release team, including preparing reports for management and developing and maintaining section procedures;
  • Assist the team to process Section 40 requests from National Archives of Australia;
  • Maintain a knowledge base of decisions and publically released information, to ensure consistency in future decision-making;
  • Manage access to files using current storage and access principles including preservation security and WHS requirements; and
  • Liaise with other government agencies, and the National Archives of Australia in particular, in relation to archival release decisions and requests for review of decisions;
     

Education, qualification and experience requirements:  Formal archives or digital records and information management qualifications, experience working on AAT cases, applying the Archives Act 1983 to release decisions and experience working in a secure environment is an advantage.

 

RECORDS AND INFORMATION MANAGEMENT COORDINATOR

Role Summary:  The role of the Records and Information Management Coordinator is to contribute to the delivery of effective records and information management, policies and procedures for ASIS (including electronic records and information management).  The Records Management Coordinator oversees the management of operational and corporate records for the Service.
 

Key Responsibilities and Tasks:

  • Lead a small records management team including coordinating the workload and priorities of the records management team;
  • Contribute to the development and management of electronic records and information management systems;
  • Provide assistance to the day to day management of policies, procedures and resources in support of records management and delivery;  
  • Provide records research assistance to customers and stakeholders;
  • Manage the training and induction of newer staff in records policies and procedures;
  • Maintain up to date knowledge of information management systems;
  • Build and sustain internal and external relationships with key customers and stakeholders.

Education, qualification and experience requirements:  Demonstrated experience in records management or similar role; Experience with managing electronic records and the development and maintenance of ERM systems; Demonstrated customer service experience; Effective written and verbal communication skills would be an advantage.
 

These positions have conditions of service similar to those in the Australian Public Service, including superannuation.

Citizenship: To be eligible for engagement, applicants must be Australian citizens.

Security Assessment: The successful applicant will be required to undergo and maintain a high level Security Clearance.
 

Please Note:  ASIS does not provide feedback to unsuccessful applicants.
 

For further information on these roles please visit asis.gov.au
 

All applications for employment with ASIS are handled in the strictest confidence.  It is essential that you maintain a similar level of confidentiality and that you not discuss your application with others.
 

Applications close Thursday 30 May 2019

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