Job Description

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Senior Events and Operations Coordinator

Advertiser: Australian Institute of Landscape ArchitectsMore jobs from this company

Job Information

Job Listing Date
30 May 2019
$65,000 - $74,999
Work Type
Full Time
Marketing & Communications, Event Management

About the business

The Australian Institute of Landscape Architects (AILA) champions quality design for public open spaces, stronger communities and greater environmental stewardship.

We provide our members – in urban and rural Australia, and overseas – with training, recognition and a community of practice to share knowledge, ideas and action.

With our members, we anticipate and develop a leading position on issues of concern in landscape architecture. Alongside government and allied professions, we work to improve the design, planning and management of the natural and built environment.

AILA represents over 3,500 (and growing) members throughout Australia and overseas. As a not-for-profit professional association, our role is to serve the mutual interests of our members and the wider profession.


About the role

The role will deliver AILA's major annual event, the International Festival of Landscape Architecture. Working closely with the Festival Creative Directors, the role will be responsible for operational aspects including speaker, sponsor and supplier liaison. The role will also be responsible for ensuring the Festival delegate has a quality and memorable Festival experience.

The role will implement the annual landscape architecture awards program, including the online submission process, promotion of the call for submissions, managing the national awards jury and delivering the national landscape architecture awards presentation event.

The role will provide support on various new membership initiatives, giving you an opportunity to use your project management skills. Projects will include things like implementing a People Awards Program, High School Engagement Strategy and provide support to the International Federation of Landscape Architecture.

The role will support the implementation of other AILA events for the ACT, TAS and NT Chapters, in addition to providing operational support for other AILA programs. 


Detailed Responsibilities

Under the direction of the Events and Partners Manager and the CEO:

  • Deliver the established national corporate partnership program by servicing existing partners and identifying creative leverage opportunities to ensure excellent return on investment.
  • Deliver the annual national landscape architecture awards program by overseeing the State Awards programs, managing the national jury and delivering the annual national awards presentation.
  • Deliver, in collaboration with the Festival Creative Directors, a quality and professional world-class Conference, the International Festival of Landscape Architecture. Oversee the Festival fringe events program, delivered by the Festival Projects Manager.
  • Deliver, in collaboration with other AILA staff, the inaugural AILA People Awards Program which will profile members and the profession.
  • Oversee the implementation of the High School Engagement Program.
  • Deliver operational and administrative support to the International Federation of Landscape Architecture as directed by AILA's CEO.
  • Deliver relevant events for the ACT and TAS Chapter in collaboration with the relevant State Chapter Executives. 
  • Support other operational tasks relating to membership initiatives, communications or finance.


Skills and experience

Position Requirements

1. Minimum Education Requirement

  • A tertiary qualification in events, management, marketing, communications or a related field is highly desirable.

2. Minimum Experience Requirement

  • Experience in sponsorship implementation and delivery
  • Experience in delivering marketing and communications programs in a member-based organisation.
  • Experience in project managing large scale, multi-faceted events.
  • Ability to develop and monitor budgets.
  • Professional membership association experience is highly desirable.

3. Knowledge, Skills and Abilities Critical to the Performance of the Role

  • Driven, ambitious, self-starter.
  • Ability to build strong relationships with internal and external stakeholders.
  • Well-developed communication skills – verbal and written.
  • A creative approach to the implementation and development of sponsorships.
  • Ability to work collaboratively and independently within a small team.
  • Sound organisational, administrative and project management skills.
  • Ability to inspire and motivate others.
  • Excellent attention to detail.
  • Ability to research, collate and develop written reports and presentations.


Submitting an application

Applicants can apply through Seek and should provide a cover letter addressing your suitability to the detailed responsibilities above and a resume.

Questions can be directed to Georgina Scriha on 0402 719 519


The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

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