Job Description

Job Header

Parliamentary Officer - APS 5

Advertiser: Chandler Macleod GroupMore jobs from this company

Job Information

Job Listing Date
13 Jun 2019
Location
ACT
Work Type
Contract/Temp
Classification
Administration & Office Support, Other

Parliamentary Officer - APS 5

  • Australian Citizen
  • Contract until September 2019 with possible extensions
  • Immediate Start

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

We are currently looking for a APS 5 - Parliamentary Officer who is an Australian Citizen for our Federal Government Client. This exciting opportunity will be until 10 September 2019 with possible extensions.

Services / work required

Overview

The Ministerial and Parliamentary Section (MaPS) is the Agency’s central coordination point for ministerial and parliamentary activity. MaPS is responsible for the coordination and management of a wide range of documents and processes related to the Minister, the Assistant Minister, the Agency Executive as well as a number of parliamentary committees, including the Joint Standing Committee on the Agency.

The section has a diverse range of responsibilities, which include ministerial correspondence, ministerial submissions and briefs, and coordination activities such as Question Time Briefs (QTBs), Senate Estimates and parliamentary committee inquiry hearings, administering the Agency’s instance of the Parliamentary Document Management System and staff engagement and training on ministerial and parliamentary matters.

Duties



The APS5 Parliamentary Officer will be required to provide high quality advice and client service to the Agency Executive and staff, the Minister’s Office, the Assistant Minister’s Office and other key stakeholders across government.

This includes, but is not limited to:

• managing the day-to-day processing of ministerial documents to the ministerial offices, ensuring documents are of high quality, meet timing requirements and comply with ministerial and executive style preferences;

• This includes editing and proof-reading ministerial documents, consulting with relevant line areas and providing feedback on the quality of documents.

• assisting with building Agency capability by educating and training staff in the application and use of ministerial and parliamentary systems and processes;

• reviewing and maintaining standard words on key topics to support the ministerial correspondence process;

• managing and coordinating requests for input received through the parliamentary mailbox from other Commonwealth departments;

• assisting with the Senate Estimates and parliamentary committee coordination process, including hearing preparations and post hearing activities (i.e. Questions on Notice); and

• coordinating and Question Time briefing activity in the lead up to and during parliamentary sitting weeks.

Desirable Experience / Requirements for this Role

• Administration and coordination experience in a Commonwealth environment required and/or experience in working within a Ministerial and Parliamentary Section.

• Proofing and editing skills, with the ability to interpret content and assess if content is fit for purpose.

• Experience in using and administering parliamentary document management systems.

• Demonstrated high level interpersonal, time management and communication skills.

If you would like to be considered for the role, please either apply now and submit your cv, or contact Aruna Hewawasam on 02 6268 9959/ 0449 049 446 or Aruna.Hewawasam@chandlermacleod.com

Contact name:  Aruna Hewawasam
Ref No.  339743A
Phone number:  0262689937

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

We are currently looking for a APS 5 - Parliamentary Officer who is an Australian Citizen for our Federal Government Client. This exciting opportunity will be until 10 September 2019 with possible extensions.

Services / work required

Overview

The Ministerial and Parliamentary Section (MaPS) is the Agency’s central coordination point for ministerial and parliamentary activity. MaPS is responsible for the coordination and management of a wide range of documents and processes related to the Minister, the Assistant Minister, the Agency Executive as well as a number of parliamentary committees, including the Joint Standing Committee on the Agency.

The section has a diverse range of responsibilities, which include ministerial correspondence, ministerial submissions and briefs, and coordination activities such as Question Time Briefs (QTBs), Senate Estimates and parliamentary committee inquiry hearings, administering the Agency’s instance of the Parliamentary Document Management System and staff engagement and training on ministerial and parliamentary matters.

Duties



The APS5 Parliamentary Officer will be required to provide high quality advice and client service to the Agency Executive and staff, the Minister’s Office, the Assistant Minister’s Office and other key stakeholders across government.

This includes, but is not limited to:

• managing the day-to-day processing of ministerial documents to the ministerial offices, ensuring documents are of high quality, meet timing requirements and comply with ministerial and executive style preferences;

• This includes editing and proof-reading ministerial documents, consulting with relevant line areas and providing feedback on the quality of documents.

• assisting with building Agency capability by educating and training staff in the application and use of ministerial and parliamentary systems and processes;

• reviewing and maintaining standard words on key topics to support the ministerial correspondence process;

• managing and coordinating requests for input received through the parliamentary mailbox from other Commonwealth departments;

• assisting with the Senate Estimates and parliamentary committee coordination process, including hearing preparations and post hearing activities (i.e. Questions on Notice); and

• coordinating and Question Time briefing activity in the lead up to and during parliamentary sitting weeks.

Desirable Experience / Requirements for this Role

• Administration and coordination experience in a Commonwealth environment required and/or experience in working within a Ministerial and Parliamentary Section.

• Proofing and editing skills, with the ability to interpret content and assess if content is fit for purpose.

• Experience in using and administering parliamentary document management systems.

• Demonstrated high level interpersonal, time management and communication skills.

If you would like to be considered for the role, please either apply now and submit your cv, or contact Aruna Hewawasam on 02 6268 9959/ 0449 049 446 or Aruna.Hewawasam@chandlermacleod.com

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