Job Description

Job Header

Team Assistant/Super Hero

Advertiser: Simple MachinesMore jobs from this company

Job Information

Job Listing Date
21 Jul 2019
Sydney, CBD, Inner West & Eastern Suburbs
$30 - $34.99 per hour
Work Type
Part Time
Administration & Office Support, Administrative Assistants

Are you studying, or recently completed studying, or looking for a part time job? Do you have Va Va Voom! and a get-things-done attitude? Do you have oodles and oodles of common sense? Do you have great written communication skills and a professional approach to everything you do? If so, this role could be for you!

We’re a market leading boutique technology consultancy based in a creative office space in Darlinghurst, right near Hyde Park in Central Sydney. Job-sharing with another Team Assistant, we’re looking for someone to help out the team -- reporting into the Executive Assistant to the Director of Operations -- a few days a week with restaurant bookings, setting up company lunches and events (yes, we eat lots of food!) and lots of other hoc tasks that pop-up every day.

This role will suit someone that’s happy to not only be based from the office, but run regular errands around the city. After hours work might be required when we have after work client events/meets ups.

Necessary experience:

  • Hands on office or retail experience is preferable

This role will suit someone who:

  • Is able to get through tasks faster than the Energizer Bunny

  • Likes getting in early and is happy to get stuck into their role

  • Has strong attention to detail

  • Very organised and has strong time management skills

  • Excellent communication skills

  • Comfortable in a fast paced environment and can focus on getting the job done

  • Presents well and is able to deal directly with senior level clients and external stakeholders

  • Able to get along with a range of personalities, including quirky personalities!

We love a ‘double/triple threat’

Got cracking event planning skills? social media skills? IT skills? Coffee making skills? Design skills? Photography skills? Video shooting/editing skills? That’s a massive bonus - we’re likely to want to hire you much more and you’ll get to utilise those skills with us and it could result in great career development prospects with us.

Role Overview

  • Setting up meeting rooms for meetings, and company events, including projector/video conferencing setup and liaising with external caterers, making/ordering coffee etc.

  • Travel bookings as required online - flights and accommodation for company - up to 5 hrs per week - no experience required (training will be provided) although previous experience ideal

  • Event bookings and coordination:

    • Monthly company dinners - selecting and booking venues and confirming team attendance

    • Friday lunches - selecting and booking venues and confirming team attendance

    • Wednesday technical talks - selecting and booking venues, booking lunches and confirming team attendance

    • Venue bookings for company events, including weekly company meetings in Sydney and Melbourne

    • One off events - organising venues, tracking attendance and invites, setting up venue and coordinating AV and other third-party services required for events including signage etc.

  • Client liaison as required - inviting clients to events and confirming attendance

  • Ad hoc tasks assisting the Office Manager, CEO, General Manager and Financial Controller

  • General office upkeep, presentation of office and supplies within office

  • Ordering new business cards and liaising with external printers and suppliers for signage, printed stationery and event displays

  • IT Liaison - liaising with external IT support to ensure internet and office network are up and running and any necessary work is undertaken

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

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