Job Description

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Admin Assistant

Advertiser: Carino CareMore jobs from this company

Job Information

Job Listing Date
19 Aug 2019
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Full Time
Administration & Office Support, Administrative Assistants

Roles & Responsibilities:

  • Manage rostering system and allocate recurring roster shifts to staff/shift manage.
  • Arrange replacement of staff for any leave absences.
  • Ensure timesheets have been completed and are correct in roster system for approval by department manager.
  • Support department manager with scanning of documents to HR as required such as training attendance lists, medical certificates, police and visa checks etc.
  • Assist orders for the RAC.
  • Managing RAC Accounts Payable and Accounts Receivable cycle.
  • Support the RAC Admission process as required.
  • Support the management of Medicare and My aged care systems.
  • Support the department managers with administering movement and exit process for residents as required.
  • Capture all other billing events (such as meals, cleaning, allied health, telephone calls etc) as required.
  • Support maintenance of Resident data as required.
  • Support the resident billing cycle as required
  • Preparing and distributing resident letters (RAC).
  • Minute taking of management meetings including MAC, staff meetings, CQI as required.
  • Support Care Manager with arranging appointments for resident/family members with department manager to deal with resident complaints/issues as required


Qualifications / Criteria

  • Certificate II in Business Administration or equivalent
  • Experience in customer service and administration
  • Excellent organisational skills, proven experience and skills in managing competing priorities
  • Intermediate skills in office computer applications including Word, Excel and PowerPoint; diary and electronic mail applications, customer records management systems and databases
  • Well-developed interpersonal and communication skills, including ability to foster productive relationships with people at all levels while maintaining confidentiality and discretion
  • Capacity to work unsupervised and act with independence and initiative within agreed parameters
  • Intermediate IT capability to ensure effective utilisation of electronic file management techniques including but not limited to create folders, search for files, print files
  • Demonstrated knowledge of work health & safety
  • Commitment to continuous improvement
  • Previous experience or experience in coordination of administration

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