Job Description

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Executive Assistant

Advertiser: KLC Recruitment Pty LtdMore jobs from this company

Job Information

Job Listing Date
21 Aug 2019
Melbourne, Northern Suburbs
Work Type
Administration & Office Support, PA, EA & Secretarial

Northern Suburb's Location

  • 4 -6  Month Temporary Role
  • 5 days a week 
  • Northern Suburbs Location 

We are currently seeking an Executive Assistant to work within the Vice Chancellors Office to provide extremely high levels of administration support, to act as the gatekeeper, and to deal with sensitive and highly confidential information in an extremely professional manner. 


To be successful in this role you will have;

  • Demonstrated experience in a Senior Administrator / Executive Assistant role
  • High-level organisational and interpersonal skills, written communication skills and the ability to liaise and interact with a diversity of individuals from both within and outside the organisation
  • Able to work as part as a team as well as autonomously
  • Demonstrated capacity to deal with matters tactfully and in the strictest confidence
  • Able to deal with competing timelines
  • High level and range of Microsoft Office skills namely Outlook, Word, PowerPoint (knowledge of excel would be beneficial)
  • Financial and HR understanding
  • Have a Working with Childrens Check (Employment)


Your responsibilities in this role will include:

  • Diary management
  • Email management 
  • Screening telephone calls and referring on and follow up where necessary
  • Meeting administration (scheduling of, preparation of agenda and meeting papers, action items list and minute taking)
  • Prepare, edit and proof read documentation 
  • Travel arrangements including domestic and international travel
  • Credit card reconciliation and processing expenses
  • Stakeholder engagement – liaising with internal staff and external stakeholders


Above all else you will have an undoubted level of professionalism and confidentiality.

If this is the ideal role for you please APPLY NOW or for more information regarding this role please call 03 9857 6756

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