Job Description

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Information Management Advisor

Advertiser: VicTrack2.9 out of 52.9 overall rating (27 employee reviews) More jobs from this company

Job Information

Job Listing Date
10 Sept 2019
Location
Melbourne, CBD & Inner Suburbs
Work Type
Full Time
Classification
Administration & Office Support, Records Management & Document Control

Information Management Advisor

About the business

VicTrack owns Victoria's transport land, assets and infrastructure and works to protect and grow the value of the portfolio, to support a thriving transport system, and make travel and living better for Victorians.

With much of the asset portfolio dedicated to transport – our lands, infrastructure, trams and trains, and telecommunication networks – our focus is strategic asset management and supporting the delivery of better transport solutions. With a strong commercial focus we invest back into transport and communities, and support other non-commercial activities like community projects and environmental and heritage preservation.

About the role

The Information Management Advisor provides information management services, support and advice to VicTrack employees, and is responsible for the strategic organisation and management of VicTrack’s information. The Information Management Advisor is a partner to the business, providing advice and support to VicTrack employees in working collaboratively in a digital environment using corporate information management tools.

Responsibilities

  • Developing, implementing and monitoring compliance with VicTrack’s Information Management Framework, comprising of policy, strategy, procedures, guidelines and other relevant guidance and tools for staff in how to manage information and share knowledge.
  • Ensuring VicTrack’s information management practices are consistent with contemporary and industry best practice, and are also compliant with legislative and regulatory records management requirements.
  • Developing, implementing and coordinating a comprehensive ongoing training and awareness program which covers all aspects of information management at VicTrack. The ongoing training program supports and underpins the Information Management Framework, and is comprised of online content, e-learning modules, face-to-face system training for users of Content Manager and SharePoint, and other information management awareness campaigns.
  • Undertaking research and providing high level advice to VicTrack employees and management in relation to complex information management issues, and developing and delivering strategies, plans, solution designs, reports, and submissions that resolve those issues.
  • Supporting the Information Manager by providing expert advice in the analysis, evaluation, development and implementation of information management issues, trends, initiatives and practices.
  • Support and administration of core document and records management and collaboration tools (HPE Content Manager and SharePoint).

Qualifications

A tertiary qualification in Information Systems, Information Management, Records, Archives and/or Knowledge Management, conferring eligibility for associate membership of the Records and Information Management Professionals Australasia (RIMPA) and/or the Australian Library and Information Association. 

Relevant experience within a similar role 

Skills

  • High-level written and verbal communication, interpersonal, consultation, presentation and stakeholder management skills.
  • Ability to provide leadership and provide expert advice on information management issues to a variety of stakeholders.
  • A strategic approach to contemporary information management and information governance, and the ability to provide and implement innovative and effective solutions to complex information management problems.
  • Ability to prioritise and manage your time and workload appropriately to ensure timely delivery of key milestones.
  • High-level of research, conceptualisation, analytic and problem-solving skills.
  • Demonstrated training development and delivery skills.

Why work for us

You will work with a motivated and supportive team of specialists throughout the organisation. A range of training and development options are available to help you grow and develop your career.

Benefits include:

  • Annual Myki pass
  • Monthly EDO
  • 17.5% annual leave loading
  • Flexible working policy
  • Work/Life balance culture 

To apply

Please download a full position description from our website: https://www.victrack.com.au/about/careers

Applications for this career opportunity are invited from Australian Citizens or residents with the right to work in Australia by using the "apply for this job" button below. Please attach a copy of your resume and a cover letter outlining your relevant skills and experience for this position.

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal records checks.

Closing Date: COB 25th September 2019

VicTrack is an equal opportunity and human rights employer.

Please note recruitment agencies will not be engaged in this process.

About the business

VicTrack owns Victoria's transport land, assets and infrastructure and works to protect and grow the value of the portfolio, to support a thriving transport system, and make travel and living better for Victorians.

With much of the asset portfolio dedicated to transport – our lands, infrastructure, trams and trains, and telecommunication networks – our focus is strategic asset management and supporting the delivery of better transport solutions. With a strong commercial focus we invest back into transport and communities, and support other non-commercial activities like community projects and environmental and heritage preservation.

About the role

The Information Management Advisor provides information management services, support and advice to VicTrack employees, and is responsible for the strategic organisation and management of VicTrack’s information. The Information Management Advisor is a partner to the business, providing advice and support to VicTrack employees in working collaboratively in a digital environment using corporate information management tools.

Responsibilities

  • Developing, implementing and monitoring compliance with VicTrack’s Information Management Framework, comprising of policy, strategy, procedures, guidelines and other relevant guidance and tools for staff in how to manage information and share knowledge.
  • Ensuring VicTrack’s information management practices are consistent with contemporary and industry best practice, and are also compliant with legislative and regulatory records management requirements.
  • Developing, implementing and coordinating a comprehensive ongoing training and awareness program which covers all aspects of information management at VicTrack. The ongoing training program supports and underpins the Information Management Framework, and is comprised of online content, e-learning modules, face-to-face system training for users of Content Manager and SharePoint, and other information management awareness campaigns.
  • Undertaking research and providing high level advice to VicTrack employees and management in relation to complex information management issues, and developing and delivering strategies, plans, solution designs, reports, and submissions that resolve those issues.
  • Supporting the Information Manager by providing expert advice in the analysis, evaluation, development and implementation of information management issues, trends, initiatives and practices.
  • Support and administration of core document and records management and collaboration tools (HPE Content Manager and SharePoint).

Qualifications

A tertiary qualification in Information Systems, Information Management, Records, Archives and/or Knowledge Management, conferring eligibility for associate membership of the Records and Information Management Professionals Australasia (RIMPA) and/or the Australian Library and Information Association. 

Relevant experience within a similar role 

Skills

  • High-level written and verbal communication, interpersonal, consultation, presentation and stakeholder management skills.
  • Ability to provide leadership and provide expert advice on information management issues to a variety of stakeholders.
  • A strategic approach to contemporary information management and information governance, and the ability to provide and implement innovative and effective solutions to complex information management problems.
  • Ability to prioritise and manage your time and workload appropriately to ensure timely delivery of key milestones.
  • High-level of research, conceptualisation, analytic and problem-solving skills.
  • Demonstrated training development and delivery skills.

Why work for us

You will work with a motivated and supportive team of specialists throughout the organisation. A range of training and development options are available to help you grow and develop your career.

Benefits include:

  • Annual Myki pass
  • Monthly EDO
  • 17.5% annual leave loading
  • Flexible working policy
  • Work/Life balance culture 

To apply

Please download a full position description from our website: https://www.victrack.com.au/about/careers

Applications for this career opportunity are invited from Australian Citizens or residents with the right to work in Australia by using the "apply for this job" button below. Please attach a copy of your resume and a cover letter outlining your relevant skills and experience for this position.

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal records checks.

Closing Date: COB 25th September 2019

VicTrack is an equal opportunity and human rights employer.

Please note recruitment agencies will not be engaged in this process.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have experience with SharePoint?
  • Do you have experience with HP Content Manager/TRIM?
  • Have you worked to document management standards issued by the Public Records Office Victoria (PROV)

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