Job Description

Job Header

Property Point of Contact Officer - Surry Hills

Advertiser: IgniteMore jobs from this company

Job Information

Job Listing Date
12 Sept 2019
Location
Sydney
Salary
$45.74 per hour
Work Type
Contract/Temp
Classification
Administration & Office Support, Administrative Assistants

Property Point of Contact Officer - Surry Hills

The Organisation and Team
 
A relatively new and expanding Federal Government Organisation is seeking a Property point of Contact Officer based in their Surry Hills office.  Supporting the Property Officers, you will be required to independently support the full scheme property roll-out of the organisation.  As part of a small team, there will be a considerable level of internal and external stakeholder engagement. There may be an occasional requirement to increase efforts in order to meet tight operational deadlines and may require some travel.  You will also be responsible for high level administrative assistance to support day to day activities within the office.  Furthermore, you will be the initial point of contact for property and fleet matters and will need to provide high quality professional, friendly and respectful management of all enquiries and issues.

The Role
 
Day to day you will be responsible for:
 Providing thorough information and effective support to internal and external stakeholders
  • Assist National Property Team with capital projects and refurbishments
  • Providing high level administrative support to the following areas–
            i)  Maintenance / Management of meeting room bookings, photocopy machines, lost property, lockers, seating audits and property asset registers
            ii) Support day to day building access – maintain the access card register, the key safe and key register, staff building access requests and visitor access and after-hours access
            iii) Assist with stationery orders, IT issues/ registers and cab charge management
            iv) Escalation of property issues
            v)  Building inductions and site inductions for trade and visitor
            vi) Upkeep of utility rooms, compliance throughout office and documentation, cleaning assessments, Phone Aks and site key/access registers.
  • Carry out WHS Inspections, manage any issues arriving from the WHS inspections, maintain contact list along with WHS recommendations provision of equipment on behalf of WHS   
  • Ability to work under limited direction
  • Support the Property Team to maintain current Agency sites in accordance with the Strategic Property Plan
  • Point of contact for facility services and repairs where required
  • Be the point of contact and provide support in day to day property activities of the state. This includes reporting and follow up of property issues, liaising with JLL facilities team, tradespeople and contractors.
  • Support day to day fleet activities - including maintaining driver registration approvals, requesting PIN access. Liaise with dealerships for exchange or delivery of vehicles, fleet servicing, inspections, vehicle replacements/ detailing and driver assistance breakdown/accident support.
 
Skills and Personal Attributes
 
To be successful in this position, you will be:
 
Positive contemporary attitudes to people with disability.
Understanding of disability and its impact on individual
High level of accuracy and timeliness
Works collaboratively and pro-actively to support the delivery of the property within the Agency
High level of internal and external stakeholder management
Well-developed communication and interpersonal skills
Ability to work with flexibility within a team and to communicate effectively with people at all levels to ensure the smooth, efficient and on time operation of the office
Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner
A high level of computer literacy and experience in the use of Microsoft Office software
The ability to be highly adaptable
Strong communication and interpersonal skills
A strong customer service focus
 
How to Apply
 
If you have the required skills, attributes and experience to confidently complete this role, then please apply now without delay as this role closes on 18th September.
www.igniteservices.com | Specialist Recruitment | On-Demand Talent Services | Outsourced Recruitment and People Services | Adelaide - Brisbane - Canberra - Melbourne - Perth - Sydney - Beijing - Chengdu - Guangzhou - Shanghai - Suzhou
The Organisation and Team
 
A relatively new and expanding Federal Government Organisation is seeking a Property point of Contact Officer based in their Surry Hills office.  Supporting the Property Officers, you will be required to independently support the full scheme property roll-out of the organisation.  As part of a small team, there will be a considerable level of internal and external stakeholder engagement. There may be an occasional requirement to increase efforts in order to meet tight operational deadlines and may require some travel.  You will also be responsible for high level administrative assistance to support day to day activities within the office.  Furthermore, you will be the initial point of contact for property and fleet matters and will need to provide high quality professional, friendly and respectful management of all enquiries and issues.

The Role
 
Day to day you will be responsible for:
 Providing thorough information and effective support to internal and external stakeholders
  • Assist National Property Team with capital projects and refurbishments
  • Providing high level administrative support to the following areas–
            i)  Maintenance / Management of meeting room bookings, photocopy machines, lost property, lockers, seating audits and property asset registers
            ii) Support day to day building access – maintain the access card register, the key safe and key register, staff building access requests and visitor access and after-hours access
            iii) Assist with stationery orders, IT issues/ registers and cab charge management
            iv) Escalation of property issues
            v)  Building inductions and site inductions for trade and visitor
            vi) Upkeep of utility rooms, compliance throughout office and documentation, cleaning assessments, Phone Aks and site key/access registers.
  • Carry out WHS Inspections, manage any issues arriving from the WHS inspections, maintain contact list along with WHS recommendations provision of equipment on behalf of WHS   
  • Ability to work under limited direction
  • Support the Property Team to maintain current Agency sites in accordance with the Strategic Property Plan
  • Point of contact for facility services and repairs where required
  • Be the point of contact and provide support in day to day property activities of the state. This includes reporting and follow up of property issues, liaising with JLL facilities team, tradespeople and contractors.
  • Support day to day fleet activities - including maintaining driver registration approvals, requesting PIN access. Liaise with dealerships for exchange or delivery of vehicles, fleet servicing, inspections, vehicle replacements/ detailing and driver assistance breakdown/accident support.
 
Skills and Personal Attributes
 
To be successful in this position, you will be:
 
Positive contemporary attitudes to people with disability.
Understanding of disability and its impact on individual
High level of accuracy and timeliness
Works collaboratively and pro-actively to support the delivery of the property within the Agency
High level of internal and external stakeholder management
Well-developed communication and interpersonal skills
Ability to work with flexibility within a team and to communicate effectively with people at all levels to ensure the smooth, efficient and on time operation of the office
Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner
A high level of computer literacy and experience in the use of Microsoft Office software
The ability to be highly adaptable
Strong communication and interpersonal skills
A strong customer service focus
 
How to Apply
 
If you have the required skills, attributes and experience to confidently complete this role, then please apply now without delay as this role closes on 18th September.

Report this job advert

Be careful- Don’t provide your bank or credit card details when applying for jobs. If you see something suspicious .

Share this role