Job Description

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Reception/Admin Assistant

Advertiser: Lanser CommunitiesMore jobs from this company

Job Information

Job Listing Date
12 Sept 2019
Location
Adelaide
Work Type
Part Time
Classification
Administration & Office Support, Receptionists

Key Accountabilities:

  1. Manage incoming queries & phone calls, screen & direct to the correct department;
  2. Greet guests, manage & maintain meeting room when required;
  3. Monitor & manage the admin, website and invoice mailbox, screening unnecessary emails & forwarding relevant emails to the correct department in a timely manner;
  4. Manage all inbound & outbound post, including arranging couriers when required;
  5. Arrange for all conveyancing documents to be signed, filed and returned to the correct entities in a timely manner;
  6. Complete invoice, petty cash, credit card reconciliation & maintain budget tracker on a regular basis & file accordingly;
  7. Update the daily attendance record for Lanser and Lanser Realty, including managing all Leave Application Forms for Lanser & Lanser Realty;
  8. Receive & distribute, ad hoc deliveries including stationery & kitchen supplies when required;
  9. Collate & update, website & builder marketing collateral, review to confirm upload accuracy;
  10. Manage and update builder Home and Land Packages on Lanser websites;  
  11. Collate & update Realestate.com providing Lanser Realty with a weekly overview;
  12. Provide cover for annual leave for Office Manager and ad hoc for the office when required;
  13. Provide clerical and administrative support to the Office Manager and Directors when required;

Key Attributes and Attitudes:

  1. Well developed interpersonal and communication skills;
  2. Attention to Detail;
  3. High level organisational skills;
  4. Strong written skills;
  5. Ability to work effectively in a team and independently;
  6. Demonstrated ability with keyboard and computing skills, MS Office products, Photo Elements, Wordpress and the internet;
  7. Capacity to work with minimal supervision;
  8. Teamwork / Team player;
  9. Ability to contribute to a positive team culture & care about the role;
  10. Punctual;

Opportunities:

  1. To extend into full time hours;
  2. In house development & career progression available;
  3. Flexible hours available;
The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an administration officer?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have customer service experience?
  • How many years' experience do you have as a receptionist?

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