Job Description

Job Header

Office Administrator

Advertiser: BespokeHRMore jobs from this company

Job Information

Job Listing Date
23 Sept 2019
Location
Adelaide
Work Type
Full Time
Classification
Accounting, Bookkeeping & Small Practice Accounting

Office Administrator

Are you an experienced office administrator and book keeper with MYOB experience?

  • Office all rounder supporting a small team
  • Building Industry based around Glenelg
  • PT or Full time - can be flexible subject to candidate

Who the Company is?

An experienced building company with a long standing, positive reputation.

What you will be doing and will be responsible for:

The Office Administrator is responsible for providing an efficient and courteous reception and administration service to the business and team. As the first point of contact in the office you will be expected to maintain effective and excellent communications with all internal and external stakeholders.

Reporting to the Managing Director/Owner and supporting a small team of 3, day-to-day activities will focus on managing the reception area and general administration functions across the business. The ideal candidate will have good analytical and problem-solving skills, strong communication skills and will provide professional and confidential secretarial and administrative services.

This position can either be a full time or part time position (school hours) subject to the candidate ideal circumstances.

Duties will include (but not limited to) the following:

Key Responsibilities:

  • Providing efficient and courteous first point of contact for incoming calls, visitors and suppliers.
  • Providing day to day support and general office administration (e-mails, filing, general admin, typing and assisting with other activities as requested.
  • Diary management, as well as reviewing and actioning emails accordingly
  • Managing incoming and outgoing mail.
  • Accurate Database management, data entry and reporting.
  • Invoicing / bookkeeping and BAS.
  • Preparation of reports.
  • Preparing any relevant documentation including quotes.
  • Maintenance of documentation, policy and procedures and forms when required
  • Carry out research and analysis that may be needed for projects as directed
  • Assists in the coordination, supervision, and completion of special projects as appropriate.
  • Monitor and follow up progress of projects
  • Assisting with HR and WHS functions and administration.
  • General administration duties and any other tasks as may be directed.

What you look like and need to demonstrate to be successful

  • Minimum of 3 years’ experience in a similar role and prepared to be an all-rounder.
  • Prior experience working in the building industry and a small team environment viewed favourably.
  • MYOB advanced skills.
  • Excellent customer service and interpersonal skills.
  • Ability to work autonomously and contribute to the team.
  • Ability to multitask and meet deadlines.
  • Proven ability to manage deadlines and prioritise work
  • Resilience, agility and possess a willingness to be a hands-on team member.
  • Exceptional communication and presentation skills (written and verbal).
  • Sound administration skills.
  • Intermediate to advanced Microsoft Office Suite skills- MS Word, Excel and PowerPoint
  • Reliable and punctual.
  • Self-motivated with strong work ethic and commitment to continuous improvement
  • Deal with matters confidentially.
  • Drivers Licence
  • Certificate IV in Business Administration (highly regarded).

What can the Company offer?

  • Great, friendly, down to earth team to work with.
  • Flexibility in work hours (can be FT or PT subject to applicant).
  • Be part of exciting growth opportunities
  • Direct Access to management team and overall business goals
  • Car parking available on site.

Sound like you?

If you answered yes, please click the apply now button and submit your resume which highlights your experience relevant to the areas covered under ‘What You Look Like’ and complete the screening confirmation questions relevant to this position (please allow 10-15 minutes to complete the application process).

To note, we will provide regular progress updates on the recruitment process via email sent from our Expr3ss recruitment system. If you have not seen any updates within 2 weeks please check your junk mail first prior to contacting us directly.

5045
www.bespokehr.com.au

Building enjoyable, engaged, high performing workplaces

Are you an experienced office administrator and book keeper with MYOB experience?

  • Office all rounder supporting a small team
  • Building Industry based around Glenelg
  • PT or Full time - can be flexible subject to candidate

Who the Company is?

An experienced building company with a long standing, positive reputation.

What you will be doing and will be responsible for:

The Office Administrator is responsible for providing an efficient and courteous reception and administration service to the business and team. As the first point of contact in the office you will be expected to maintain effective and excellent communications with all internal and external stakeholders.

Reporting to the Managing Director/Owner and supporting a small team of 3, day-to-day activities will focus on managing the reception area and general administration functions across the business. The ideal candidate will have good analytical and problem-solving skills, strong communication skills and will provide professional and confidential secretarial and administrative services.

This position can either be a full time or part time position (school hours) subject to the candidate ideal circumstances.

Duties will include (but not limited to) the following:

Key Responsibilities:

  • Providing efficient and courteous first point of contact for incoming calls, visitors and suppliers.
  • Providing day to day support and general office administration (e-mails, filing, general admin, typing and assisting with other activities as requested.
  • Diary management, as well as reviewing and actioning emails accordingly
  • Managing incoming and outgoing mail.
  • Accurate Database management, data entry and reporting.
  • Invoicing / bookkeeping and BAS.
  • Preparation of reports.
  • Preparing any relevant documentation including quotes.
  • Maintenance of documentation, policy and procedures and forms when required
  • Carry out research and analysis that may be needed for projects as directed
  • Assists in the coordination, supervision, and completion of special projects as appropriate.
  • Monitor and follow up progress of projects
  • Assisting with HR and WHS functions and administration.
  • General administration duties and any other tasks as may be directed.

What you look like and need to demonstrate to be successful

  • Minimum of 3 years’ experience in a similar role and prepared to be an all-rounder.
  • Prior experience working in the building industry and a small team environment viewed favourably.
  • MYOB advanced skills.
  • Excellent customer service and interpersonal skills.
  • Ability to work autonomously and contribute to the team.
  • Ability to multitask and meet deadlines.
  • Proven ability to manage deadlines and prioritise work
  • Resilience, agility and possess a willingness to be a hands-on team member.
  • Exceptional communication and presentation skills (written and verbal).
  • Sound administration skills.
  • Intermediate to advanced Microsoft Office Suite skills- MS Word, Excel and PowerPoint
  • Reliable and punctual.
  • Self-motivated with strong work ethic and commitment to continuous improvement
  • Deal with matters confidentially.
  • Drivers Licence
  • Certificate IV in Business Administration (highly regarded).

What can the Company offer?

  • Great, friendly, down to earth team to work with.
  • Flexibility in work hours (can be FT or PT subject to applicant).
  • Be part of exciting growth opportunities
  • Direct Access to management team and overall business goals
  • Car parking available on site.

Sound like you?

If you answered yes, please click the apply now button and submit your resume which highlights your experience relevant to the areas covered under ‘What You Look Like’ and complete the screening confirmation questions relevant to this position (please allow 10-15 minutes to complete the application process).

To note, we will provide regular progress updates on the recruitment process via email sent from our Expr3ss recruitment system. If you have not seen any updates within 2 weeks please check your junk mail first prior to contacting us directly.

5045

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