Job Description

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Vehicle Admin Assistant

Advertiser: Fleetcare4.3 out of 54.3 overall rating (3 employee reviews) More jobs from this company

Job Information

Job Listing Date
3 Oct 2019
Location
Perth, CBD, Inner & Western Suburbs
Work Type
Full Time
Classification
Administration & Office Support, Administrative Assistants

Vehicle Admin Assistant

ABOUT US – WE KNOW THE WAY

Established in 1989, and managing in excess of 42,000 assets, Fleetcare is Australia’s largest independent fleet management company. Our independence gives us the flexibility to offer innovative, tailored fleet management and leasing solutions to both the public and private sector throughout Australia. Our core difference is our passion and desire to do things better, to constantly strive for excellence to help our customers meet their goals, because our name says it all, we really do care! We call this the Fleetcare ‘care factor’ and when combined with nearly 30 years industry experience, it’s safe to say that ‘we know the way’. This tagline defines not only how we take a solutions-oriented approach to service delivery, but also how we build our internal culture and nurture the Fleetcare family.

We're passionate about supporting, inspiring, and developing our team of industry professionals. With happy staff as one of our guiding principles, we focus on our team excelling in their area of strength and recognise and reward them for their efforts.

Our supportive structure means our highly experienced industry leading management team will collaborate with you throughout your career with us, helping to map your future goals and aspirations, supporting you to succeed as well as investing heavily in your development, training, coaching, and mentoring.

 

ABOUT THE ROLE

This unique and flexible Administration role will see you working across two sites, both at our brand-new head office location and onsite at our client’s premises in East Perth.

The onsite function will see you acting as the face of Fleetcare, taking responsibility for coordinating all administrative aspects associated with our client’s pool of vehicles, including:

  • Managing pool vehicle bookings via phone, email and in person;
  • Coordinating vehicle usage, servicing, maintenance and repairs;
  • Reporting damage and arranging completion of necessary claim forms;
  • Liaising internally regarding vehicle deliveries and associated documentation;
  • Maintaining vehicle usage data using in-house systems;
  • Assisting with internal reporting as required.

This element forms part of a job share agreement working 2.5 days per week, increasing to full- time covering your job share partner during periods of leave. Current available shift is Wednesday afternoons and Thursdays and Fridays however this roster may be subject to change.

In addition to this you will also be required to provide ad-hoc casual support as part of our Process Excellence team in Wangara. This element will see you providing support to a range of internal functions ensuring tasks, queries and requests are handled in timely and professional manner.

 

WHAT YOU NEED TO SUCCEED

  • Excellent customer service and interpersonal skills;
  • Ability to create a professional and welcoming atmosphere;
  • An ability to work autonomously and also as part of a team;
  • Excellent time management and prioritisation skills;
  • Proactive, solutions orientation;
  • A meticulous approach to records management;
  • Good IT skills and the ability to learn new systems.
  • Full current drivers’ licence
  • Flexible approach to job share and availability to work additional hours as required

Whilst not essential, experience in a similar vehicle scheduling administration or equipment hire role will be highly regarded.

 

WHAT WE OFFER

As part of the Fleetcare family, you will enjoy the best of both worlds with all the advantages of working for a large corporate business combined with a ‘family feel’ of a smaller organisation.

Working in conjunction with a large team of industry professionals, you will be collaborating with creative thinkers, innovative problem solvers and customer focused individuals who strive to deliver excellence every day.

In return for your hard work, we offer ongoing learning and development opportunities. You will also be rewarded with a competitive base salary, performance related bonus structure, as well as a range of great benefits including salary packaging, birthday perks, great office and a fun team environment.

If you have the “Care Factor”, want to “Know the way” and are ready to take your next career move, apply now to join our family.

This role will initially be appointed on a casual basis however fixed-term contract or permanency may be considered after the initial term for the right candidate.

 

If this role isn’t quite right for you but you recognise how your skills, experience, and positive energy can become part of our next success, check out our website for all current vacancies and how to register for our talent pool.

https://www.fleetcare.com.au/about-us/join-the-family

 

Note: Shortlisted candidates will be required to undergo pre-employment background checks and must hold a full current drivers licence

ABOUT US – WE KNOW THE WAY

Established in 1989, and managing in excess of 42,000 assets, Fleetcare is Australia’s largest independent fleet management company. Our independence gives us the flexibility to offer innovative, tailored fleet management and leasing solutions to both the public and private sector throughout Australia. Our core difference is our passion and desire to do things better, to constantly strive for excellence to help our customers meet their goals, because our name says it all, we really do care! We call this the Fleetcare ‘care factor’ and when combined with nearly 30 years industry experience, it’s safe to say that ‘we know the way’. This tagline defines not only how we take a solutions-oriented approach to service delivery, but also how we build our internal culture and nurture the Fleetcare family.

We're passionate about supporting, inspiring, and developing our team of industry professionals. With happy staff as one of our guiding principles, we focus on our team excelling in their area of strength and recognise and reward them for their efforts.

Our supportive structure means our highly experienced industry leading management team will collaborate with you throughout your career with us, helping to map your future goals and aspirations, supporting you to succeed as well as investing heavily in your development, training, coaching, and mentoring.

 

ABOUT THE ROLE

This unique and flexible Administration role will see you working across two sites, both at our brand-new head office location and onsite at our client’s premises in East Perth.

The onsite function will see you acting as the face of Fleetcare, taking responsibility for coordinating all administrative aspects associated with our client’s pool of vehicles, including:

  • Managing pool vehicle bookings via phone, email and in person;
  • Coordinating vehicle usage, servicing, maintenance and repairs;
  • Reporting damage and arranging completion of necessary claim forms;
  • Liaising internally regarding vehicle deliveries and associated documentation;
  • Maintaining vehicle usage data using in-house systems;
  • Assisting with internal reporting as required.

This element forms part of a job share agreement working 2.5 days per week, increasing to full- time covering your job share partner during periods of leave. Current available shift is Wednesday afternoons and Thursdays and Fridays however this roster may be subject to change.

In addition to this you will also be required to provide ad-hoc casual support as part of our Process Excellence team in Wangara. This element will see you providing support to a range of internal functions ensuring tasks, queries and requests are handled in timely and professional manner.

 

WHAT YOU NEED TO SUCCEED

  • Excellent customer service and interpersonal skills;
  • Ability to create a professional and welcoming atmosphere;
  • An ability to work autonomously and also as part of a team;
  • Excellent time management and prioritisation skills;
  • Proactive, solutions orientation;
  • A meticulous approach to records management;
  • Good IT skills and the ability to learn new systems.
  • Full current drivers’ licence
  • Flexible approach to job share and availability to work additional hours as required

Whilst not essential, experience in a similar vehicle scheduling administration or equipment hire role will be highly regarded.

 

WHAT WE OFFER

As part of the Fleetcare family, you will enjoy the best of both worlds with all the advantages of working for a large corporate business combined with a ‘family feel’ of a smaller organisation.

Working in conjunction with a large team of industry professionals, you will be collaborating with creative thinkers, innovative problem solvers and customer focused individuals who strive to deliver excellence every day.

In return for your hard work, we offer ongoing learning and development opportunities. You will also be rewarded with a competitive base salary, performance related bonus structure, as well as a range of great benefits including salary packaging, birthday perks, great office and a fun team environment.

If you have the “Care Factor”, want to “Know the way” and are ready to take your next career move, apply now to join our family.

This role will initially be appointed on a casual basis however fixed-term contract or permanency may be considered after the initial term for the right candidate.

 

If this role isn’t quite right for you but you recognise how your skills, experience, and positive energy can become part of our next success, check out our website for all current vacancies and how to register for our talent pool.

https://www.fleetcare.com.au/about-us/join-the-family

 

Note: Shortlisted candidates will be required to undergo pre-employment background checks and must hold a full current drivers licence

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have a current Australian driver's licence?
  • Are you available to work as a minimum Wednesdays 10.30am-3.30pm, Thursdays and Fridays 7.30am-3.30pm and additional hours as required up to full time and across standard business hours?

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