Job Description

Job Header

Procurement Officer

Advertiser: Metro Trains MelbourneMore jobs from this company

Job Information

Job Listing Date
15 Nov 2019
Melbourne, Western Suburbs
Work Type
Full Time
Manufacturing, Transport & Logistics, Purchasing, Procurement & Inventory
Company description:

Metro moves you around Melbourne.

As the city's metropolitan rail service, Metro operates 226 six carriage trains across 998 kilometres of track, transporting 450,000 customers each day. We aim to encourage the Melbourne community's vibrant and ever evolving lifestyles, by providing a seamless transport solution to keep individuals connected.

With 15 lines, 222 stations and services seven days a week, Metro can take you wherever you're headed across the city, whenever you want to go.

Job description:

We are currently seeking a Procurement Officer for work on our Level Crossing Removal Project (LXRP), in the Western Program Alliance.

This large-scale project will benefit train users, pedestrians, cyclists and drivers by improving safety, reducing congestion and enabling more frequent train services.

About the role:

Supporting our Sourcing Specialist, in this role you will be responsible for the operation of a purchasing system for clients within all divisions, to provide timely delivery of an extensive range of goods, services and capital contracts, maintaining system records to support and improve service delivery, in accordance with MTM Policies and Procedures.

This role is a full time, 3 year fixed term role, and will be primarily based in Footscray with travel to Cranbourne.


• Assist Estimators with costs and lead times for materials for pre project commencement budget.
• Receive material requests from Project team.
• Review material requests requirement for compliance and confirm any non-compliances with Project Team (specification, schedule, budget etc.).
• Research existing supply base and explore potential supply opportunities (market analysis).
• Liaise with Procurement Planning Officer to identify and take advantage of quantity and volume aggregation opportunities across the business.
• Issue Requests for Quotation (RFQs) to relevant suppliers.
• Respond to queries from suppliers regarding RFQs in collaboration with Project Team.
• Review RFQ responses and ensure compliance (specification, lead time, cost, Procurement policy etc.).
• Complete benchmarking exercise with RFQ responses (historical purchases in Mincom Ellipse, quantity & volume considerations, current market prices etc.).
• Negotiate lead time, cost etc. with supplier to secure optimal total cost of ownership (TCO) and resolve any non-conformances.
• Ensure purchase requisitions comply with Procurement policy.
• Assist Project Officer to raise sub-contractor recommendation forms for Project Team sign off.
• Adherence to all statutory, legislative standards and all policies and procedures.
• Create purchase orders in Mincom Ellipse system and issue to relevant suppliers.
• Assist in the implementation of contracts.
• Undertake day to day materials management and tracking within the supply chain.
• Proactively manage suppliers to meet the Project delivery requirements.
• Ensure materials are delivered within Project schedules.
• Attend procurement update meetings with Project Teams as required.
• Provide relevant reporting on purchasing issues, material availability status and supplier performance.
• Assist Cost Controller with forecasting by ensuring procurement reports are up to date and amend reports accordingly.
• Review and compare total cost of ownership (TCO) in order to achieve savings targets.
• Assist Cost Controller with invoice queries relating to procured materials.
• Assist Project Officer to organise user acceptance testing of goods, follow up outstanding conformance certificate documentation & outstanding warranty certificate documentation.

Desired qualifications, skills and experience:

• Formal studies in Procurement / Purchasing practices are desirable.
• Experience in multi-disciplinary teams
• Demonstrated purchasing experience
• Knowledge of MTM's procurement policies and procedures
• Experience with computer based purchasing and financial systems
• Ability to analyse data and write and present reports, undertake and complete complex tasks
• Demonstrate a high degree of ingenuity and initiative
• Thorough knowledge of computer based supply systems, particularly SAP Ariba.
• Ability to interpret customer specifications and requirements.

Why work for Metro?

• Collaborative & Supportive Alliance providing opportunities to learn & further career
• Competitive Salary & Incentives
• Employee Benefits such as Free Public Transport

If what you've read resonates with your values, experience and career aspiration then we want to hear from you!

Please submit your application by COB Friday, 13th December 2019.

Metro Trains is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply but please note - only applications with the right to live and work in Australia will be considered for this position.

Right to live and work

You must have the right to live and work in this location to apply for this job.

Report this job advert

Be careful- Don’t provide your bank or credit card details when applying for jobs. If you see something suspicious .

Share this role

Applications will open the advertiser’s site.