Job Description

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Programming Coordinator - Adelaide Guitar Festival

Advertiser: Adelaide Festival Centre3 out of 53.0 overall rating (7 employee reviews) More jobs from this company

Job Information

Job Listing Date
2 Dec 2019
Work Type
Full Time
Advertising, Arts & Media, Programming & Production

Programming Coordinator – Adelaide Guitar Festival

About the Adelaide Festival Centre Trust

Established in 1973, Adelaide Festival Centre Trust (AFCT) is the creative hub of South Australia and leading Asia Pacific cultural centre. AFCT produces a bold, exciting and extensive program of festivals, events and performances all year round to inspire educate and entertain audiences from a variety of ages, experience and cultures. AFCT prides itself on providing constant support, development and maintaining a positive work environment for all employees whilst upholding exceptional customer service to external organisations and patrons, as the home of performing arts in South Australia.

About the vacancy

As part of Adelaide Festival Centre’s drive to build on its strong position as an internationally recognised performing arts centre, an opportunity has become available to join the Creative Programs Department in the position of Programming Coordinator – Adelaide Guitar Festival.

To support the development and delivery of the Adelaide Guitar Festival’s 2020 program from 1 July – 9 August including event logistics for ticketed events and educational, wellbeing, community and regional programs.

The successful candidate will have previous experience working in a festival or major event environment, excellent communication and interpersonal skills, a consultative team building style and lateral thinking and problem-solving skills.

Previous experience in coordinating artist schedules, travel and accommodation and an understanding of the arts/entertainment and/or music industries is highly desirable.

This employment opportunity will be offered as a 7-month fixed term full time contract.

In consultation with the Producer, Adelaide Guitar Festival, the Programming Coordinator – Adelaide Guitar Festival responsibilities will include:

  • Develop, implement and maintain festival schedules, systems and operating procedures to ensure the effective delivery of the Adelaide Guitar Festival, including creating and maintaining databases, event grids, artist itineraries, artist rehearsal schedules, travel and accommodation schedules and other scheduling as required.;
  • Implement briefing information for key service providers and key festival personnel and volunteers to support the smooth running of the festival;
  • Liaise with suppliers to ensure festival service provisions, including accommodation and travel fall within the budget. Ensure the Producer is supplied with relevant information for budget updates in a timely manner;
  • Assist in the preparation of venue contracts and BASS builds for all performances and activities within agreed deadlines;
  • Implement briefing information for key service providers and key festival personnel and volunteers to support the smooth running of the festival;
  • Coordinate Australian Visa applications in conjunction with artists/ agents, Live Performance Australia and DIAC. Ensure the Producer is updated regularly on visa approval processes;
  • In conjunction with the Marketing Department, assist in the proofing of materials relating to artist information within nominated deadlines;


Benefits and Culture

The Adelaide Festival Centre Trust offers a range of benefits to its employees including salary packaging, flexible working arrangements and staff price tickets to shows, festivals and productions.


All applications will be treated in strict confidence and must include a cover letter stating your potential contribution to this role, the relevant skills and experience you can offer Adelaide Festival Centre, together with a current resume identifying relevant career, personal and educational achievements.

For more information about the Adelaide Festival Centre and a copy of the position description, please visit the Employment page on our website:

Enquires can be directed to Andrew Dundon, Producer, Adelaide Guitar Festival at


Please submit all applications via SEEK by 4:00 pm Friday 13 December 2019

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

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