Job Description

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Service & Projects Administrator

Advertiser: VAE Group3.6 out of 53.6 overall rating (12 employee reviews) More jobs from this company

Job Information

Job Listing Date
3 Dec 2019
Location
Darwin
Work Type
Full Time
Classification
Administration & Office Support, Administrative Assistants

Service & Projects Administrator

The Company

Select Services has been operating in the Darwin, Palmerston & Rural areas for over 8 years, specialising in the installation, maintenance and repairs of commercial air-conditioning and mechanical plant.

Select Services are part of the wider VAE Group a HVAC (heating, ventilation and air conditioning)  solutions company that started in 1997. Today, we have grown to over 300 employees and have six office locations in Australia, New Zealand and Papua New Guinea. As a Tier 1 building solutions company and one of Australia’s largest commercial HVAC companies, we pride ourselves on trust and integrity. We work and engage with our clients so that together we develop solutions that always work and are delivered on time and on budget. At VAE, our expert staff have an authentic passion for delivering outstanding results. This energy drives innovative thinking, promotes efficient performance and results in positive relationships. Our growth and success is built on providing Smarter HVAC Solutions with a promise of ‘Built in Certainty’ every time. 


The Role

Reporting into the Branch Operations Manager and based in Winnellie, the Service and Projects Administrator will  be responsible for supporting across a wide variety of administration duties.  The successful candidate will be efficient and organised, and a team player.  They will also have exceptional interpersonal skills as well as an understanding of the challenges of working in a dynamic and fast growing business. 

The Responsibilities 

Some of the key responsibilities will include, but not limited to:

  • Provide administrative support to the Management Team, as required
  • Operate reception, including incoming calls & e-mails
  • Assist with the completion of project tenders
  • Prepare project setup documentation & safety packs
  • Provide accurate, reliable and timely reports and information as requested
  • Undertake specific administrative tasks in liaison with the Management Team in relation to quoting, creating reports, invoicing, debtor control, sales, inventory, WIP, stock take & stock control
  • Generation of PIRs & goods receipting
  • Generation of WIP reporting
  • Other admin tasks as required
  • Assist in ensuring the customer is satisfied with the outcomes on every project we deliver
  • Assist with Deployment functions as required
 

The ideal candidate will have:

  • Experience in a similar role
  • The ability to collaborate with a multi-disciplinary team
  • Strong written & verbal communication skills
  • Exceptional customer service skills
  • Good negotiation & influencing skills
  • Competent project management skills
  • Financial competency
  • Strong time management
  • Ability to work under pressure

Culture

Most importantly the candidate will be able to demonstrate how they work within the Select Services/VAE company values of Energy, Synergy and Success. We are proud of the  culture and it is key to the company's significant growth & low employee turnover.

What we offer

  • Competitive Remuneration
  • Great team culture – team sports, regular social activities, family friendly
  • Strong Safety Focus
  • Suburban location with free onsite parking
  • Financial Wellness Program
  • Discounted Private Health Insurance
  • Personal and Professional Development
Engineer / Construct / Manage               VAEgroup.com.au

The Company

Select Services has been operating in the Darwin, Palmerston & Rural areas for over 8 years, specialising in the installation, maintenance and repairs of commercial air-conditioning and mechanical plant.

Select Services are part of the wider VAE Group a HVAC (heating, ventilation and air conditioning)  solutions company that started in 1997. Today, we have grown to over 300 employees and have six office locations in Australia, New Zealand and Papua New Guinea. As a Tier 1 building solutions company and one of Australia’s largest commercial HVAC companies, we pride ourselves on trust and integrity. We work and engage with our clients so that together we develop solutions that always work and are delivered on time and on budget. At VAE, our expert staff have an authentic passion for delivering outstanding results. This energy drives innovative thinking, promotes efficient performance and results in positive relationships. Our growth and success is built on providing Smarter HVAC Solutions with a promise of ‘Built in Certainty’ every time. 


The Role

Reporting into the Branch Operations Manager and based in Winnellie, the Service and Projects Administrator will  be responsible for supporting across a wide variety of administration duties.  The successful candidate will be efficient and organised, and a team player.  They will also have exceptional interpersonal skills as well as an understanding of the challenges of working in a dynamic and fast growing business. 

The Responsibilities 

Some of the key responsibilities will include, but not limited to:

  • Provide administrative support to the Management Team, as required
  • Operate reception, including incoming calls & e-mails
  • Assist with the completion of project tenders
  • Prepare project setup documentation & safety packs
  • Provide accurate, reliable and timely reports and information as requested
  • Undertake specific administrative tasks in liaison with the Management Team in relation to quoting, creating reports, invoicing, debtor control, sales, inventory, WIP, stock take & stock control
  • Generation of PIRs & goods receipting
  • Generation of WIP reporting
  • Other admin tasks as required
  • Assist in ensuring the customer is satisfied with the outcomes on every project we deliver
  • Assist with Deployment functions as required
 

The ideal candidate will have:

  • Experience in a similar role
  • The ability to collaborate with a multi-disciplinary team
  • Strong written & verbal communication skills
  • Exceptional customer service skills
  • Good negotiation & influencing skills
  • Competent project management skills
  • Financial competency
  • Strong time management
  • Ability to work under pressure

Culture

Most importantly the candidate will be able to demonstrate how they work within the Select Services/VAE company values of Energy, Synergy and Success. We are proud of the  culture and it is key to the company's significant growth & low employee turnover.

What we offer

  • Competitive Remuneration
  • Great team culture – team sports, regular social activities, family friendly
  • Strong Safety Focus
  • Suburban location with free onsite parking
  • Financial Wellness Program
  • Discounted Private Health Insurance
  • Personal and Professional Development

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