Job Description

Job Header

People and Culture Manager

Advertiser: MAI CapitalMore jobs from this company

Job Information

Job Listing Date
3 Dec 2019
Melbourne, CBD & Inner Suburbs
$80,000 - $89,999
Work Type
Full Time
Human Resources & Recruitment, Management - Internal

MAI Capital is a boutique financial services firm specialising in Funds Management, Private Equity and Venture Capital investments that provide opportunities for long-term cross-border expansion activities between Australia and China. Our focus is forming strategic partnerships. Our team is committed to achieving long term, sustainable performance. The ultimate benchmark for success is the delivery of meaningful outcomes for society, and ongoing value to our partners and stakeholders.

We are seeking to hire a Part-time (0.8 -  1 FTE) People and Culture Manager with a start date of January 28th, 2020.



  • Develop and manage an exceptional employee experience at a fast-paced financial services firm
  • Strategically translate company vision to organisational design and staff development
  • Utilise research and analysis to continuously improve employee engagement and performance management
  • Support an emerging Managing Director to executive excellence  
  • Energetically and creatively implement a high performing team culture
  • Proactively streamline and oversee the Administration & Facilities functions of our office

Only applicants who send their resume and cover letter to will be considered. Cover letters must include how your previous experiences aligns with the purpose of the role and what an ideal company culture looks like to you. 



Culture & HR

  • Cultivating and championing an exceptional team culture
  • Assist Deputy Managing Director to plan for future staffing requirements and undertake recruitment activities (includes drafting and placing ads, shortlisting and interviewing, preparation of all documents)  
  • Amalgamate company vision, current skill gaps, and budget constraints to develop a holistic recruitment plan
  • Develop detailed position descriptions, appropriate employee contracts, benchmarked remuneration packages, and smooth onboarding plans for new starters
  • Experience conducting phone and in person interviews with technical and behavioural assessment tools
  • Deep understanding of Australian Employment Law, including most recent updates to Fair Work Australia National Employment Standards
  • Ensure company compliance to financial, ethics, and employment regulations
  • Maintain understanding of Australian rights to work visa work requirements and restrictions
  • Coordination and analysis of employee performance management discussions, career maps, and employee bonus schemes
  • Alignment of company skill gaps, employee career maps, and budgetary constraints to develop strategic training and development plan by individual and entire company
  • Customise unique team and individual celebrations and gifts for birthdays, anniversaries, and team achievements
  • Manage and upgrade internal company policies and guidelines as required
  • Implementation of employee health and wellbeing initiatives to maintain suitable work-life balance for both mental, physical, and relationship health
  • Manage team flexibility initiatives such as open office hours and working remote
  • Preparation of HR updates for quarterly board meetings and monthly HR budgeting
  • Generalist HR responsibilities and team point of contact for all HR questions, concerns or issues



Office Administration and Accounts 

  • Reconciliation and reporting on department budget quarterly
  • Processing weekly/fortnightly payroll and quarterly superannuation in Xero
  • Processing all bank payments
  • Management of external accounting service, providing receipts, invoices and approvals for processing and reporting
  • Structuring, editing and generation of professional documents
  • Implementing new systems and providing recommendations of operational improvements
  • Project Management support to Deputy Managing Director and Management team
  • Coaching junior staff members on best practise processes and communications
  • Ordering of stationary supplies, staff amenities
  • Organisation and upgrade of technical resources in office (Laptops, cords, printers, etc)
  • Managing external suppliers (IT, Telecoms, Printing & Stationary, Accountant, Web Designer, wider group businesses etc)
  • Overseeing the smooth operation of the office



Attributes / Experience

  • Demonstrated experience in a similar HR/Admin role
  • Bachelor’s Degree in Human Resources / Commerce / Economics / Business Administration
  • 3+ years of professional work experience within a fast-paced corporate / financial services environment
  • Intermediate – Advanced MS Office skills (PowerPoint, Excel, Word essential)
  • Previous experience working in Xero
  • Mental Health First – Aid Certificate preferred
  • Experience working in a multi-cultural team
  • A true interest in and passion for people and developing strong business cultures
  • Self-starting, energetic and comfortable working with a developing team
  • Team player with a ‘can-do’ attitude who can multi task and ‘switch hats’ easily
  • Excellent written & verbal communications skills
  • Highly organised with strong attention to detail and time management skills
  • Have a proactive, action oriented and logical approach, while being flexible and resourceful
  • Active listener with strong emotional intelligence to analyse and adapt to situations quickly
  • Ability to objectively make decisions to support overall company vision while protecting workers rights
The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

Report this job advert

Be careful- Don’t provide your bank or credit card details when applying for jobs. If you see something suspicious .

Share this role