Job Description

Job Header

Team Admin Assistant - Part Time

Advertiser: Tardis GroupMore jobs from this company

Job Information

Job Listing Date
24 Jan 2020
Location
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Part Time
Classification
Administration & Office Support, Administrative Assistants

Team Admin Assistant - Part Time

About the business

A leading financial services group with an integrated global network spanning over 30 countries. They services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). The firm practices disciplined
entrepreneurship while building on a long tradition of serving clients with creative solutions and considered thought leadership. 

About the role

The team Assistant's role will be to support the day-to-day activities of the Global Markets team. This will be an ongoing part-time (20 hours) role over 3/4 days a week.

Responsibilities:
- Processing travel and entertainment (T&E) reimbursements for all team members, ensuring the correct documents are submitted by team members, to substantiate claims according to our internal policies
- Co-originating travel and hotel arrangements for all team members through firm's corporate travel agent
- Processing and approving team related invoices, as appropriate
- General administrative tasks such as ordering business cards, managing subscriptions, notifying internal teams regarding travel updates, approval requests etc
- Diary management for Head of Global Markets, Australia including but not limited to client meetings, arranging client events such as breakfasts, lunches & dinners – including venue selection
- Answering / screening / managing telephone calls, emails and correspondence as required
- Client event organisation for Global Markets team
- Prepare client 'pitch' documentation including basic editing of PowerPoint documents
- Assist with coordinating logistics for new hires, e.g. PC set up, desk, system access etc

Any other administrative support and ad hoc initiatives as required by Head of Global Markets, Australia and/or the Business Manager

Skills and experience

- 3+ years experience in a support / administrative role within Financial Markets / Professional Services 
- Understanding of financial markets terminology – preferred
- Advanced MS Office skills including Word, Excel & PowerPoint
- Fluency in English – written and spoken
- Ability to maintain a high degree of confidentiality, as required
- Strong communicator, with the ability to liaise with senior managers and clients
- Comfortable working in a fast-paced environment, often under pressure with the ability to prioritize
and multi-task
- Possess a professional demeanor with "can-do" attitude
- Must have the right to live & work in Australia

Only shortlisted candidates will be contacted.

For details please contact manzur-ul.alam@tardis-group.com

About the business

A leading financial services group with an integrated global network spanning over 30 countries. They services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). The firm practices disciplined
entrepreneurship while building on a long tradition of serving clients with creative solutions and considered thought leadership. 

About the role

The team Assistant's role will be to support the day-to-day activities of the Global Markets team. This will be an ongoing part-time (20 hours) role over 3/4 days a week.

Responsibilities:
- Processing travel and entertainment (T&E) reimbursements for all team members, ensuring the correct documents are submitted by team members, to substantiate claims according to our internal policies
- Co-originating travel and hotel arrangements for all team members through firm's corporate travel agent
- Processing and approving team related invoices, as appropriate
- General administrative tasks such as ordering business cards, managing subscriptions, notifying internal teams regarding travel updates, approval requests etc
- Diary management for Head of Global Markets, Australia including but not limited to client meetings, arranging client events such as breakfasts, lunches & dinners – including venue selection
- Answering / screening / managing telephone calls, emails and correspondence as required
- Client event organisation for Global Markets team
- Prepare client 'pitch' documentation including basic editing of PowerPoint documents
- Assist with coordinating logistics for new hires, e.g. PC set up, desk, system access etc

Any other administrative support and ad hoc initiatives as required by Head of Global Markets, Australia and/or the Business Manager

Skills and experience

- 3+ years experience in a support / administrative role within Financial Markets / Professional Services 
- Understanding of financial markets terminology – preferred
- Advanced MS Office skills including Word, Excel & PowerPoint
- Fluency in English – written and spoken
- Ability to maintain a high degree of confidentiality, as required
- Strong communicator, with the ability to liaise with senior managers and clients
- Comfortable working in a fast-paced environment, often under pressure with the ability to prioritize
and multi-task
- Possess a professional demeanor with "can-do" attitude
- Must have the right to live & work in Australia

Only shortlisted candidates will be contacted.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?

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