Job Description

Job Header

Office Assistant

Advertiser: Inhabit GroupMore jobs from this company

Job Information

Job Listing Date
14 Feb 2020
Location
Sydney, CBD, Inner West & Eastern Suburbs
Work Type
Part Time
Classification
Administration & Office Support, Administrative Assistants

Office Assistant

Company Description

Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We are a collective of experienced architects, designers, engineers amongst other professions who work both independently and in partnership to form a holistic approach to the services that we offer. We believe that our respective areas of expertise can be integrated to allow seamless interdisciplinary synergy to create buildings that are more relevant to our evolving society.

Job Description

An excellent opportunity has become available for an experienced Office Assistant to join our Sydney office and support our market leading consultancy team. This is a dynamic role with the opportunity to develop and use a range of skills, that are essential to being a well-rounded Office Assistant. You will work closely with the engineering team and office administration staff both in our Sydney and interstate offices.

Full-time or Part-time will be considered for this role

 

About the Role

The role includes:

  • Office communications, phone, email, and online platforms (Aconex etc…)
  • General office and administrative duties as required for the smooth running of the office
  • Assist Engineers to prepare presentations, proposals and reports
  • Maintain and update the Sydney drive and internal databases
  • Financial control activities including software platform operation
  • Financial management activities including assisting with invoicing duties, liaising with clients on invoicing queries, and outstanding debtors
  • Involvement with the office quality management system to ISO9000
  • First aider and fire warden duties (training will be provided)
  • Ad Hoc duties as required

 

Qualifications

Skills and Experience

  • Previous experience as an Office Assistant
  • Intermediate knowledge & current use of Microsoft Office software with an ability to learn additional software/systems quickly
  • Excellent phone manner
  • Ability to communicate professionally (written and verbal) at all levels
  • Track record of demonstrating initiative, superior customer service and strong interpersonal skills
  • Ability to prioritise work to deadlines and manage multiple tasks
  • High attention to detail and accuracy, including numerical
  • Discretion and an understanding of confidentiality issues
  • Skills in working with Adobe Creative Suites will be an advantage

 

Additional Information

Please upload your Resume, Cover Letter and any other supporting documentation where asked within your application. Ensure you consider the skills and experience needed for this role and include in your application.

Inhabit is a part of the Egis group of companies. To learn more visit https://inhabitgroup.com/an-egis-company/

Please no agencies.

Company Description

Inhabit is a unique, multi-disciplinary team of professionals who are passionate about making a positive contribution to our built environment. We are a collective of experienced architects, designers, engineers amongst other professions who work both independently and in partnership to form a holistic approach to the services that we offer. We believe that our respective areas of expertise can be integrated to allow seamless interdisciplinary synergy to create buildings that are more relevant to our evolving society.

Job Description

An excellent opportunity has become available for an experienced Office Assistant to join our Sydney office and support our market leading consultancy team. This is a dynamic role with the opportunity to develop and use a range of skills, that are essential to being a well-rounded Office Assistant. You will work closely with the engineering team and office administration staff both in our Sydney and interstate offices.

Full-time or Part-time will be considered for this role

 

About the Role

The role includes:

  • Office communications, phone, email, and online platforms (Aconex etc…)
  • General office and administrative duties as required for the smooth running of the office
  • Assist Engineers to prepare presentations, proposals and reports
  • Maintain and update the Sydney drive and internal databases
  • Financial control activities including software platform operation
  • Financial management activities including assisting with invoicing duties, liaising with clients on invoicing queries, and outstanding debtors
  • Involvement with the office quality management system to ISO9000
  • First aider and fire warden duties (training will be provided)
  • Ad Hoc duties as required

 

Qualifications

Skills and Experience

  • Previous experience as an Office Assistant
  • Intermediate knowledge & current use of Microsoft Office software with an ability to learn additional software/systems quickly
  • Excellent phone manner
  • Ability to communicate professionally (written and verbal) at all levels
  • Track record of demonstrating initiative, superior customer service and strong interpersonal skills
  • Ability to prioritise work to deadlines and manage multiple tasks
  • High attention to detail and accuracy, including numerical
  • Discretion and an understanding of confidentiality issues
  • Skills in working with Adobe Creative Suites will be an advantage

 

Additional Information

Please upload your Resume, Cover Letter and any other supporting documentation where asked within your application. Ensure you consider the skills and experience needed for this role and include in your application.

Inhabit is a part of the Egis group of companies. To learn more visit https://inhabitgroup.com/an-egis-company/

Please no agencies.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an office assistant?
  • Which of the following Microsoft Office products are you experienced with?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • When would you be available to start in this role?
  • Describe your short term and long term career goals in the business administration field. Why are you interested in this role?
  • Describe how you prioritise your work when you have multiple deadlines?

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