Job Description

Job Header

Material & Administration Coordinator

Advertiser: NAVANTIA AUSTRALIA PTY LTDMore jobs from this company

Job Information

Job Listing Date
12 Mar 2020
Location
Perth, Rockingham & Kwinana
Work Type
Full Time
Classification
Government & Defence, Other

Material & Administration Coordinator

The Role:

It's never been a more exciting time to be joining Navantia Australia, one of Australia's leading companies in the Maritime and Defence industry. 

In 2016, Navantia Australia was awarded the AOR sustainment contract to build HMAS Supply and HMAS Stalwart, which is due to commence service with the Royal Australian Navy from mid-2020 and will remain in service for a minimum of 25 years. Navantia Australia will be responsible for the sustainment of both ships for their first five years of operation along with the Capability Acquisition and Sustainment Group (CASG) and form the AOR System Program Office (AORSPO). 

We currently have an exciting opportunity for a Material & Administration Coordinator to join the AOR Program team out of its Garden Island, Western Australia (WA) office. Reporting to the Ship Maintenance Manager you will be primarily responsible for arranging the material required for each maintenance and repair task, processing to ordering, and ensuring materials is delivered on the time required as well as undertaking general office administration tasks as required, 

 

In this role, you will:

  • Be the key person responsible for day to day office administration management for the Navantia Australia WA Office.
  • Support key person responsible for material coordination for planning External Maintenance Period
  • Support Configuration Management for both WA and NSW computer filing system
  • Assist the Planners in identifying and building the material list for EMPs
  • Liaise with the supply support team to arrange or procure material and services for the contract.
  • Utilise the approved Defence inventory management systems to develop, amend data and action the material list for each maintenance and repair activity
  • Utilise the business Computer Maintenance Management Systems to develop, action and report the material list for each maintenance and repair activity
  • Monitor the compliance of delivery dates from the suppliers and update planning team.
  • Inform the Planner, the Maintenance Planning Manager and the Supply Support team about any obsolescence raised by any supplier
  • Close coordination with the support organization, Planning Team and industry Partners to monitor the progress of  end to end activities
  • Ensure correct returns of rotables and disposal material during the maintenance availability
  • Close coordination of the Urgent Priority Demand with the supply chain network, URDEF Manager and the industry partner
  • Support the Supply Chain Manager in the Status Reports
  • Produce progress reports and opportunities to improve material support for each maintenance task

 

As the ideal candidate, you will have:

  • A minimum of 2 years’ experience office administration and coordinating material within a maintenance and sustainment organisation
  • Proven skills and experience in working with technical drawings
  • Proven skills and experience in undertaking general administrative duties
  • Experience within the Navy maintenance management processes is desirable
  • Demonstrated ability to operate autonomously using initiative, sound reasoning, listening and decision making skills
  • Demonstrated ability to deliver results in a high pressure environment
  • Ability to communicate effectively and build positive relationships at all levels of the business and clients
  •  Australian Citizenship holding or eligible for an Australian Defence Security Clearance to a minimum of Baseline

 

 What it's like to work with Navantia Australia

At Navantia Australia, we recognise that it's our people who are our greatest asset. We are committed to giving all employees the opportunity to grow their skills, gain valuable experience, develop professionally, and work on exciting diverse projects.

We provide a range of benefits including, ongoing professional development, flexible working options and competitive remuneration packages. We pride ourselves on being an equal opportunity employer and embrace culture of corporate diversity and workplace innovation.

 

About Us:

Navantia Australia specialises in project management, engineering services and through life support in the naval shipbuilding domain. We provide the Royal Australian Navy (Navy) with cross platform solutions through our heritage and evolved capability as an Original Equipment Manufacturer (OEM) and our platform integration expertise.

As the designer and through participation in the Destroyer Guided Missile (DDG), Auxiliary Oiler Replenishment (AOR), Landing Helicopter Dock (LHD) and LHD Landing Craft (LLC) programs, Navantia Australia has been a vital part of interesting, innovative and cutting-edge shipbuilding and sustainment activities. Navantia Australia also supports the Navy through provision of design compliant and product agnostic engineering upgrades to meet demands for capability advancements to accommodate for new and emerging threats.

 

To apply, click on 'Apply for this job'

The Role:

It's never been a more exciting time to be joining Navantia Australia, one of Australia's leading companies in the Maritime and Defence industry. 

In 2016, Navantia Australia was awarded the AOR sustainment contract to build HMAS Supply and HMAS Stalwart, which is due to commence service with the Royal Australian Navy from mid-2020 and will remain in service for a minimum of 25 years. Navantia Australia will be responsible for the sustainment of both ships for their first five years of operation along with the Capability Acquisition and Sustainment Group (CASG) and form the AOR System Program Office (AORSPO). 

We currently have an exciting opportunity for a Material & Administration Coordinator to join the AOR Program team out of its Garden Island, Western Australia (WA) office. Reporting to the Ship Maintenance Manager you will be primarily responsible for arranging the material required for each maintenance and repair task, processing to ordering, and ensuring materials is delivered on the time required as well as undertaking general office administration tasks as required, 

 

In this role, you will:

  • Be the key person responsible for day to day office administration management for the Navantia Australia WA Office.
  • Support key person responsible for material coordination for planning External Maintenance Period
  • Support Configuration Management for both WA and NSW computer filing system
  • Assist the Planners in identifying and building the material list for EMPs
  • Liaise with the supply support team to arrange or procure material and services for the contract.
  • Utilise the approved Defence inventory management systems to develop, amend data and action the material list for each maintenance and repair activity
  • Utilise the business Computer Maintenance Management Systems to develop, action and report the material list for each maintenance and repair activity
  • Monitor the compliance of delivery dates from the suppliers and update planning team.
  • Inform the Planner, the Maintenance Planning Manager and the Supply Support team about any obsolescence raised by any supplier
  • Close coordination with the support organization, Planning Team and industry Partners to monitor the progress of  end to end activities
  • Ensure correct returns of rotables and disposal material during the maintenance availability
  • Close coordination of the Urgent Priority Demand with the supply chain network, URDEF Manager and the industry partner
  • Support the Supply Chain Manager in the Status Reports
  • Produce progress reports and opportunities to improve material support for each maintenance task

 

As the ideal candidate, you will have:

  • A minimum of 2 years’ experience office administration and coordinating material within a maintenance and sustainment organisation
  • Proven skills and experience in working with technical drawings
  • Proven skills and experience in undertaking general administrative duties
  • Experience within the Navy maintenance management processes is desirable
  • Demonstrated ability to operate autonomously using initiative, sound reasoning, listening and decision making skills
  • Demonstrated ability to deliver results in a high pressure environment
  • Ability to communicate effectively and build positive relationships at all levels of the business and clients
  •  Australian Citizenship holding or eligible for an Australian Defence Security Clearance to a minimum of Baseline

 

 What it's like to work with Navantia Australia

At Navantia Australia, we recognise that it's our people who are our greatest asset. We are committed to giving all employees the opportunity to grow their skills, gain valuable experience, develop professionally, and work on exciting diverse projects.

We provide a range of benefits including, ongoing professional development, flexible working options and competitive remuneration packages. We pride ourselves on being an equal opportunity employer and embrace culture of corporate diversity and workplace innovation.

 

About Us:

Navantia Australia specialises in project management, engineering services and through life support in the naval shipbuilding domain. We provide the Royal Australian Navy (Navy) with cross platform solutions through our heritage and evolved capability as an Original Equipment Manufacturer (OEM) and our platform integration expertise.

As the designer and through participation in the Destroyer Guided Missile (DDG), Auxiliary Oiler Replenishment (AOR), Landing Helicopter Dock (LHD) and LHD Landing Craft (LLC) programs, Navantia Australia has been a vital part of interesting, innovative and cutting-edge shipbuilding and sustainment activities. Navantia Australia also supports the Navy through provision of design compliant and product agnostic engineering upgrades to meet demands for capability advancements to accommodate for new and emerging threats.

 

To apply, click on 'Apply for this job'

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?

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