Job Description

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Accounts Officer

Advertiser: Pets Haven FoundationMore jobs from this company

Job Information

Job Listing Date
25 Mar 2020
Melbourne, Eastern Suburbs
Work Type
Accounting, Accounts Officers/Clerks

Position purpose

Accounts Manager

You must have these qualifications ~

Level IV Book Keeper 

Main tasks

Core objectives include:

Accounts payable and receivable

  • Entry of all purchases into the accounting system (XERO);
  • Bank and credit card reconciliations;
  • Payroll(XERO), maintaining staff records, superannuation and work cover;
  • Processing and reconciliation of employee expense claims;
  • Entering checking and coding sales;
  • Collating and checking daily takings sheets;
  • Processing EFT payments;
  • General administration and record maintenance;
  • Liaising with suppliers and employees.

Key responsibilities and accountabilities

Quarterly Business Activity Statement
Preparation and lodgment of figures for quarterly Business Activity Statement. 

Customer Invoicing and Receipting
•    Bill all customers on a timely basis, filing copies as per documented procedures
•    Record customer payments
•    Issue customer statements on a monthly basis

Supplier Payments and Expenses
•    Collate supplier invoices into weekly and monthly payment runs, streamlining payment processes wherever possible.
•    Ensure all supplier bills are appropriately authorised for payment, and process payments when authorised.
•    Record supplier payments and office expenses in XERO accounting software, coding to appropriate accounts.
Debt Collection
•    Report to Management on a monthly basis as regards overdue accounts.
•    Ensure account statements are sent to all clients with an outstanding balance at least once a month.
•    Chase up overdue accounts via phone, letter and email.
•    Document all account chasing activities in a manner that can be readily accessed and viewed by other staff.

Reconciliations of Key Accounts
•    Reconcile all bank accounts on a fortnightly basis.
•    Reconcile all other accounts on at least on a monthly basis.

Processing of Payroll
•    Maintain confidential records for all employees, including employment declarations and tax file numbers.
•    Process employee pays, paying electronically into employee accounts.
•    Distribute pay slips to employees using email.
•    Track employee leave accruals.
•    Reconcile and make monthly PAYG payments.
•    Reconcile and make monthly superannuation payments.
•    Reconcile and prepare payment summaries.

Budgets and Financial Statements
•    Assist in preparing annual budgets and entering these into XERO
•    Make end-of-month journals as required
•    Prepare draft monthly financial statements

•    Provide additional reports to management as required
•    Work with Management to review figures and provide information as requested.

Data Management
•    Liaise with Management to ensure XERO company files (both current and archived) are backed up offsite at least once a week.
•    Maintain a subscription to XERO software, and update software on an annual basis.

Experience:  You must have a solid background in bookkeeping/ accounting. Minimum of five years and provide references.

Qualifications: Level IV Book Keeper.

Desired attributes

  • Analytical thinking.
  • Ability to work under pressure.
  • Initiative.
  • Organisational and time management skills.
  • Excellent attention to detail.
  • Business awareness.
  • Resourceful
  • Strategic thinking.
  • Positive approach to change.
  • Professional approach (essential).
  • Confident manner (essential).
  • Positive approach to change (essential).

Reporting to: CEO, HR Manager and Liaising with our external Accountants 

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an account officer?
  • Do you have reconciliations experience?
  • Which of the following accounting packages are you experienced with?
  • Which of the following Microsoft Office products are you experienced with?

Right to live and work

You must have the right to live and work in this location to apply for this job.

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