Job Description

Job Header

Personal Assistant (Maternity Leave Contract)

Advertiser: BentleysMore jobs from this company

Job Information

Job Listing Date
15 Jul 2020
Location
Brisbane, CBD & Inner Suburbs
Work Type
Contract/Temp
Classification
Administration & Office Support, PA, EA & Secretarial

Personal Assistant (Maternity Leave Contract)

About the company

Bentleys is an international network of advisory and accounting firms, with more than 700 talented team members delivering solutions from 19 locations across Australia, New Zealand and Asia. We work with aspirational businesses and entrepreneurial people to help them achieve their objectives and get where they want to be. Bentleys Queensland is proudly Queensland owned and managed and has been servicing clients both locally and across the globe for more than 70 years.

ABOUT THE ROLE

We have a seven-month maternity leave contract opportunity from August 2020 until February 2021. This role provides full administrative assistance to the firm's senior partners and the wider support to the Brisbane team.

SKILLS AND EXPERIENCE

We envisage that our successful candidate will have a minimum of 3 years' experience in a similar role preferably from a professional services environment:

 

  • Ability to maintain an optimal office environment and ensure that office procedures are followed and improved as required to enhance efficiency
  • Excellent time management and organisational skills with the ability to coordinate tasks and workflow;
  • Excellent computer literacy, in particular with MS Office applications (Outlook, Word and Excel)
  • Preparing letters
  • Putting together corporate, trust & super fund registers
  • Creating good copy client documents
  • Incoming & outgoing mail
  • Fees
  • ATO mail – scanning, entering & sending
  • Updating our database
  • Creating information packs to either email or mail onto 3rd parties (E.G Lawyers, banks or financial planners)
  •  
  • Ability to maintain confidentiality
  • Well-developed written and verbal communication skills;
  • The ability to work with a wide range of personalities from junior to senior level;
  • A positive and helpful and 'can do' attitude, together with a high level of initiative and proactivity
  • Flexible approach to work
  • Smart and well-groomed personal presentation.
  • Diary management (booking in meetings, lunches, phone calls & rooms)
  • Answering phone calls / calling clients

*Please note above are general day to day task, other task come up on a daily basis.

Candidates with the below knowledge/experience will be preferred:

  • ASIC experience or knowledge
  • ATO portal experience or knowledge
  • Accounting firm experience
  • General professional communication experience (Email / Phone)

Candidates are encouraged to apply directly as applications will not be accepted from agencies unless by prior agreement.

A member of Bentleys, an association of independent accounting firms in Australia.
The member firms of Bentleys are affiliated only and not in partnership.

About the company

Bentleys is an international network of advisory and accounting firms, with more than 700 talented team members delivering solutions from 19 locations across Australia, New Zealand and Asia. We work with aspirational businesses and entrepreneurial people to help them achieve their objectives and get where they want to be. Bentleys Queensland is proudly Queensland owned and managed and has been servicing clients both locally and across the globe for more than 70 years.

ABOUT THE ROLE

We have a seven-month maternity leave contract opportunity from August 2020 until February 2021. This role provides full administrative assistance to the firm's senior partners and the wider support to the Brisbane team.

SKILLS AND EXPERIENCE

We envisage that our successful candidate will have a minimum of 3 years' experience in a similar role preferably from a professional services environment:

 

  • Ability to maintain an optimal office environment and ensure that office procedures are followed and improved as required to enhance efficiency
  • Excellent time management and organisational skills with the ability to coordinate tasks and workflow;
  • Excellent computer literacy, in particular with MS Office applications (Outlook, Word and Excel)
  • Preparing letters
  • Putting together corporate, trust & super fund registers
  • Creating good copy client documents
  • Incoming & outgoing mail
  • Fees
  • ATO mail – scanning, entering & sending
  • Updating our database
  • Creating information packs to either email or mail onto 3rd parties (E.G Lawyers, banks or financial planners)
  •  
  • Ability to maintain confidentiality
  • Well-developed written and verbal communication skills;
  • The ability to work with a wide range of personalities from junior to senior level;
  • A positive and helpful and 'can do' attitude, together with a high level of initiative and proactivity
  • Flexible approach to work
  • Smart and well-groomed personal presentation.
  • Diary management (booking in meetings, lunches, phone calls & rooms)
  • Answering phone calls / calling clients

*Please note above are general day to day task, other task come up on a daily basis.

Candidates with the below knowledge/experience will be preferred:

  • ASIC experience or knowledge
  • ATO portal experience or knowledge
  • Accounting firm experience
  • General professional communication experience (Email / Phone)

Candidates are encouraged to apply directly as applications will not be accepted from agencies unless by prior agreement.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as a personal assistant?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have experience in an administration role?
  • Do you have secretarial experience?

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