Job Description

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Executive Officer

Advertiser: Scitech2.6923 out of 52.7 overall rating (13 employee reviews) More jobs from this company

Job Information

Job Listing Date
15 Oct 2020
Perth, CBD, Inner & Western Suburbs
Work Type
Full Time
Administration & Office Support, PA, EA & Secretarial
Scitech is a not-for-profit organisation proudly supported by the Western Australian Government through the Office of Science. Our mission is to increase awareness, interest, capability and participation by all Western Australians in science, technology, engineering and mathematics.

About the business

Scitech is a world-renowned, award winning, not-for-profit organisation staffed with people who are committed and passionate about fulfilling our mission to increase awareness, interest, capability and participation by all Western Australians in science, technology, engineering and mathematics (STEM).

About the role

We are currently seeking a proactive, motivated and values-driven Executive Officer to join the Office of the CEO on a full-time, permanent basis.

As the Executive Officer, you will be responsible for the management and delivery of general and executive management support services within the Office of the CEO, to support the achievement of operational, organisational and strategic objectives, while also providing administrative support to the Board and Company Secretary.

Key accountabilities for this position include:

  • Supporting the CEO in managing the co-ordination of executive processes, including strategic planning, executive leadership team activities and other initiatives.
  • Act as the executive point of contact, liaise with stakeholders and action requests to coordinate communication and meet deadlines;
  • Coordinate projects and initiatives to support the achievement of strategic and operational goals;
  • Prepare reports, briefing papers and other documents for State Government and external stakeholders;
  • Research and provide strategic advice, information and reports on diverse and complex strategic and operational matters;
  • Coordinate and oversee board and committee meetings and events, ensuring timely preparation of meeting papers, agendas, minute taking and action items; and
  • Support CEO and Company Secretary with coordination of the AGM and assist with corporate governance administration.

About you

We are looking for a highly experienced, organised and proactive Executive Officer, who is ready for the next challenge in their career. This is the perfect opportunity to make an impact in a meaningful and fulfilling environment. To be successful in this role, you will be able to demonstrate the following:

  • Skills and experience in the delivery of quality administrative support at an executive level, including research, investigation, analysis and preparation of high-quality and complex reports.
  • Advanced communication (written, verbal and listening), negotiation and interpersonal skills;
  • Ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Experience working with Boards, Committees and other key executive level functions;
  • A dedication to personal integrity, accountability, collaboration and relationship building;
  • Advanced computer skills in all applications of MS Office.
  • Tertiary qualification in a relevant discipline (eg Business, Management, Public Sector Administration) and/or several years of relevant experience.
  • The ability to obtain a Working with Children Check and National Police Clearance.

How to apply

Please click “Apply” and upload a copy of your CV and brief Cover Letter highlighting your suitability for the role.

Shortlisting and interviewing for this vacancy will commence immediately. Once a suitable candidate has been identified applications will close.

If you would like additional information regarding the position or to request a copy of the position description email

For a confidential discussion about the role, please contact Rebecca Coghill, Manager, People and Culture, on 0477 220 525.

Please note: We respectfully request that Recruitment agencies refrain from making contact and do not forward candidates for review at this stage, our team are unable to accept unsolicited applications.

Thank you for your understanding.


The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have experience working with Boards, Committees and other key executive level functions?
  • How many years experience do you have in high level Executive Support?
  • Do you have Advanced computer skills in all MS Office Applications?

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