Job Description

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Assistant to the Head of Administration

Advertiser: Embassy of SwitzerlandMore jobs from this company

Job Information

Job Listing Date
8 Jan 2021
Work Type
Administration & Office Support, Administrative Assistants

The Embassy of Switzerland in Canberra is offering a position of an Assistant to the Head of Administration (contract according to Australian law).


  • Assist Head of Administration 
  • Performing financial tasks (payments, bookkeeping, reporting, etc.)
  • Plan, coordinate and perform administrative procedures 
  • Management of office supplies 
  • System administration (IT tasks)
  • Archive administration and filing, inventory tasks
  • Manage and perform human resource tasks (Employment administration, Visas, etc.)
  • Event management support


  • Very good communication skills in German and French or Italian
  • Very good oral and written communication skills in English
  • Excellent skills in financial tasks and bookkeeping applications
  • Excellent organisational and administrative skills
  • Proficiency in Microsoft Outlook, Word and Excel
  • Good IT knowledge
  • Reliability, loyalty, discretion, etiquette, self-discipline
  • Ability to work effectively in a small team
  • Knowledge of Australian Government’s regulations and the Swiss Federal Administration is an asset
  • Swiss citizenship is an advantage
  • Availability: 1st February 2021 or by agreement

Please address your application including motivation letter, CV, work certificates and references to Ms Gaby Hasler, Head of Administration, by 18 January 2021.                         Ph: 02 6162 8400 

7 Melbourne Avenue

Forrest ACT 2603

Canberra, Australia


The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Which of the following Microsoft Office products are you experienced with?

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