Job Description

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Admin Assistant / Receptionist

Advertiser: JMA ArchitectsMore jobs from this company

Job Information

Job Listing Date
12 Jan 2021
Melbourne, CBD & Inner Suburbs
$30 per hour + super
Work Type
Part Time
Administration & Office Support, Receptionists

James Millar Architects is a medium sized private Architectural practice based in South Melbourne. JMA has a strong focus on company culture and rewarding hard work, this philosophy has resulted in a very low staff turnover rate and a great team of Architects, Interior Designers, Project Managers and Administrative Support Staff


We are looking for an enthusiastic professional Administrative Assistant/Receptionist to join our team on a permanent part time basis that is available immediately. This role will be 5 days per week between the hours of 10am - 3pm (Hours flexible on discussion)



  • Proficiency in word-processing, Microsoft office, Microsoft Excel, Microsoft Word and Microsoft Adobe
  • High level of written and verbal communication skills.
  • Be able to work both independently and also part of a team.
  • High attention to detail with a strong work ethic.
  • Previous experience working within an Architectural Practice will be highly regarded.
  • Tender submission experience highly regarded but not essential
  • Strong technical receptionist skills (managing the high demand of screening calls, diary management and admin support for the entire office)
  • Strong interpersonal skills (dealing with staff, clients, consultants and reps face to face)
  • Multitasking capabilities with organising travel, catering, site meetings, samples, office supplies and office functions.
  • Assisting with HR, OH&S and tender submission documentation.
  • Prior knowledge of OHS processes highly regarded
  • Reception duties including OHS legislative requirements such as COVID Form management and maintenance, manage phones, messages, special printing projects etc and mail/couriers
  • Office management duties such as stationary/stock management; equipment management
  • Administrative duties such as downloading and saving tender documentation, Server file/folder management, updating policy formats and PDFs


If you have all the above criteria please email your resume to


Please Note: we are inviting direct applications only. JMA will not be engaging the services of recruitment agencies for this role.  

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Do you have experience in administration?

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