Job Description

Job Header

Administration Officer

Advertiser: RDA VictoriaMore jobs from this company

Job Information

Job Listing Date
14 Jan 2021
Location
Melbourne, Western Suburbs
Work Type
Part Time
Classification
Administration & Office Support, Administrative Assistants

Administration Officer (Intermediate to Senior)

Hours: 3 days per week – 9am to 5pm (Mon – Wed – Friday) potential to increase

Location: Flemington

Our Mission:

To enable people with disabilities throughout Victoria to experience enjoyment, challenge and a sense of achievement through participation in equestrian activities to improve their quality of life, attain personal goals and develop life skills.

State Office Work Environment:

The state office of Riding for the Disabled Association Victoria has a small staff which provides support to centres and volunteers around the state. These services include some of the following;

  • Rider registration and advocacy
  • Volunteer registration and resources
  • Newsletters
  • Coach training, mentoring and support
  • Competition and other event opportunities for riders
  • Regulatory compliance (GST, insurances, accounts, Workcover, audits etc)
  • Risk management

Administration - Key Areas of Responsibility:

  • First point of contact for the public and respond to general enquiries over the phone or by email
  • Assisting with basic reception duties, filing, photocopying, stationary ordering etc as directed by the Executive Officer.
  • Undertake data collection and data entry and ensure databases and spreadsheets are updated and maintained including but not limited to Rider, Volunteer, Centre Committee of Management and Donor databases
  • Create queries and export reports from our CRM system to centres, staff and board members.
  • Demonstrate involvement in improving systems and performance of the administration of the organisation.
  • Maintain the waiting list.
  • Process payments by credit card for events, clients and membership registration.
  • Accounts receivable/payable and associated invoicing/receipting
  • Corresponding with Centres, Committees, Volunteers and Riders
  • Assisting the Executive Officer with preparation and documentation for monthly Board meetings and The AGM
  • Assisting the Executive Office and State Coaching Coordinator with event and project management
  • Maintaining Website and social media
  • Collating articles for, producing and disseminating the monthly newsletter

Qualifications & Selection Criteria:

  • Diploma or relevant tertiary qualifications for the role
  • Previous experience in an intermediate/senior administrative role
  • The ability to develop processes and systems
  • Outstanding organisation, prioritising and time management skills
  • Excellent written and verbal communication skills
  • Work well within a small team.
  • Excellent computer skills including Microsoft Office, Word, Excel, Powerpoint, Canva, Etapestry and other software packages would be an advantage
  • Experience in Database management
  • Strong attention to detail
  • The ability to use initiative and anticipate needs
  • Have experience working in the not for profit sector or member based organisation (desirable)
  • Knowledge of the equestrian sector (desirable but not essential).

Other details:

  • Have an Employee Working with Children Check
  • All criminal history checks are mandatory and must return a positive notice

Note: Please send your resume and cover letter through Seek.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an administration officer?
  • Do you have experience in administration?

Report this job advert

Be careful
Don’t provide your bank or credit card details when applying for jobs.
Learn how to protect yourself here.

Share this role