Job Description

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Administration Officer

Advertiser: RDA VictoriaMore jobs from this company

Job Information

Job Listing Date
14 Jan 2021
Melbourne, Western Suburbs
Work Type
Part Time
Administration & Office Support, Administrative Assistants

Administration Officer (Intermediate to Senior)

Hours: 3 days per week – 9am to 5pm (Mon – Wed – Friday) potential to increase

Location: Flemington

Our Mission:

To enable people with disabilities throughout Victoria to experience enjoyment, challenge and a sense of achievement through participation in equestrian activities to improve their quality of life, attain personal goals and develop life skills.

State Office Work Environment:

The state office of Riding for the Disabled Association Victoria has a small staff which provides support to centres and volunteers around the state. These services include some of the following;

  • Rider registration and advocacy
  • Volunteer registration and resources
  • Newsletters
  • Coach training, mentoring and support
  • Competition and other event opportunities for riders
  • Regulatory compliance (GST, insurances, accounts, Workcover, audits etc)
  • Risk management

Administration - Key Areas of Responsibility:

  • First point of contact for the public and respond to general enquiries over the phone or by email
  • Assisting with basic reception duties, filing, photocopying, stationary ordering etc as directed by the Executive Officer.
  • Undertake data collection and data entry and ensure databases and spreadsheets are updated and maintained including but not limited to Rider, Volunteer, Centre Committee of Management and Donor databases
  • Create queries and export reports from our CRM system to centres, staff and board members.
  • Demonstrate involvement in improving systems and performance of the administration of the organisation.
  • Maintain the waiting list.
  • Process payments by credit card for events, clients and membership registration.
  • Accounts receivable/payable and associated invoicing/receipting
  • Corresponding with Centres, Committees, Volunteers and Riders
  • Assisting the Executive Officer with preparation and documentation for monthly Board meetings and The AGM
  • Assisting the Executive Office and State Coaching Coordinator with event and project management
  • Maintaining Website and social media
  • Collating articles for, producing and disseminating the monthly newsletter

Qualifications & Selection Criteria:

  • Diploma or relevant tertiary qualifications for the role
  • Previous experience in an intermediate/senior administrative role
  • The ability to develop processes and systems
  • Outstanding organisation, prioritising and time management skills
  • Excellent written and verbal communication skills
  • Work well within a small team.
  • Excellent computer skills including Microsoft Office, Word, Excel, Powerpoint, Canva, Etapestry and other software packages would be an advantage
  • Experience in Database management
  • Strong attention to detail
  • The ability to use initiative and anticipate needs
  • Have experience working in the not for profit sector or member based organisation (desirable)
  • Knowledge of the equestrian sector (desirable but not essential).

Other details:

  • Have an Employee Working with Children Check
  • All criminal history checks are mandatory and must return a positive notice

Note: Please send your resume and cover letter through Seek.

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an administration officer?
  • Do you have experience in administration?

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