Job Description

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Legal Secretary

Advertiser: Victorian Aboriginal Legal ServiceMore jobs from this company

Job Information

Job Listing Date
11 Feb 2021
Melbourne, Northern Suburbs
Work Type
Full Time
Legal, Legal Secretaries


To provide high quality secretarial and support services to the legal staff in the provision of criminal, family and civil law assistance to members of the Aboriginal and Torres Strait Islander community in Victoria.

Key Performance Indicators, Duties & Responsibility

  1. Undertake all secretarial tasks and associated file management tasks as provided by solicitors in relation to the ongoing file management of clients of the Service in areas of Criminal, Civil and Family law.
  2. Prepare documentation for briefing Counsel or other professionals as directed, including  photocopying, collating and arranging delivery.
  3. Receive phone calls on behalf of individual solicitors and follow up enquiries or record messages for action by solicitor.
  4. Assist in arranging appointments for clients or making contact with clients directly.
  5. Undertake filing of reports and other documentation on behalf of clients.
  6. Update data base and electronic files as required.
  7. Lodge and maintain Victoria Legal Aid grant applications within the ATLAS system as required.
  8. Undertake relief work on reception, as rostered and participate in duties associated there.
  9. Participate in the processing of ingoing and outgoing mail for the organisation.
  10. Keep up to date with relevant procedures by attending professional education programs and maintain an understanding of issues impacting the justice system and members of the Aboriginal and Torres Strait Islander Community.
  11. As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee’s skills, competence and training

Key Selection Criteria

  1. Demonstrated ability and experience as a legal secretary.
  2. Advanced skills in the use of MS Office Software (particularly MS Word, Excel, E-mail) to a  legal practice and the capacity to quickly acquire competency in the use of VALS’ client   data base
  3. Professional and courteous phone manner and interpersonal skills and the capacity to communicate effectively with members of the Aboriginal and Torres Strait Islander community.
  4. A commitment to the legal issues faced by members of the Aboriginal and Torres Strait  Islander Community in Victoria.
  5. The ability to work collaboratively with others and to foster a co-operative and supportive    team environment.
  6. Ability to work with Aboriginal and Torres Strait Islander peoples and acknowledge their diverse backgrounds, personalities and varying needs and the unique cultural ways in which they may be expressed.

Application process
To apply for this opportunity, please provide:
• a covering letter outlining who you are and why you are suited to this position
• a statement addressing each of the key selection criteria – applications submitted without a statement addressing the key selection criteria will not be accepted. Please note the key selection criteria is found within the position description.
• your resume detailing your education and professional experience and two referees.
Please submit your application to using the subject line:  Legal Secretary 

Please apply by 5pm Sunday 28th February 2021

Please click below to see Position Description.

Position Description – Legal Secretary – Feb 2021 [link removed]

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • Do you have experience in administration?

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