Administrative Assistant - Legal Services

Medical Insurance Group Australia
Administration & Office Support
Administrative Assistants
Full time
Posted 22d ago

About our business

With a history spanning 120 years, we are proud and passionate about the service and support we provide to our clients.  As a leading, national medical indemnity insurer to the healthcare profession, we play a significant role in protecting and supporting our clients in their practice of medicine.  MIGA provides insurance protection backed by a range of support services, which encompass insurance advice, risk management education, claims management and medico-legal support, advocacy and peer support. We are a dynamic, multifaceted business seeking an Administrative Assistant with passion and drive to help us grow our business pipeline.

Your new role

Reporting to the Senior Manager – Legal Services you will be responsible for providing secretarial and administrative support to the Legal Services Department. Other responsibilities include (but not limited to):

  • Provide typing and telephone support to the Department 
  • Accurate typing of audio (dictaphone) recordings 
  • Processing and filing of correspondence as required
  • Insurance system – data entry and claim file maintenance as required
  • Making up files and filing as required
  • Assist with maintaining files in the claims database and the document management system 
  • Assist with processing of the numerous accounts received into the Department 
  • General administrative and clerical support 
  • Provide support as required to the Department nationally 
  • Assist with the maintenance of the compactus containing the claims files  
  • Assist with ensuring closed files are stored appropriately on site and then archived and removed off site 
  • Assist with various administrative tasks associated with visits from various reinsurers and other third parties as required
  • Assist with various administrative tasks associated with external and internal claim files reviews and audits 

What you’ll need to succeed

To be considered for this role, you will ideally have:

  • Proven experience in a secretarial or clerical role preferably in a law firm or professional services organisation
  • Proven experience using a Dictaphone
  • A certificate in Business Administration (Legal) or equivalent will be highly regarded.

What MIGA offers

  • Be part of a professional and dynamic team and a growing organisation that is committed to service and quality
  • A modern office environment
  • Reward and Recognition:
    • Salary Package commensurate with role and experience
    • Generous employee benefits, including above award Superannuation

To apply please forward a resume and cover letter which clearly addresses:

  1. The reason for your interest, and
  2. How your skills and experience suit the role

via the Apply button

For a confidential discussion and a copy of the Position Description, please contact Debbie Stillitano on 1800 777 156. For further information on MIGA please visit our website

Applications close Wednesday, 20 October 2021.

Employer questions

Your application will include the following questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have in a legal secretary role?
  • What's your expected annual base salary?
  • Do you have experience operating digital dictation devices?

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