Administration & Office Support
Posted 8d ago
Job description:

The Opportunity


  • An opportunity to learn about CSIRO and the impact we deliver! 

  • Utilise your excellent written and verbal communication skills 

  • Part-Time Role (30 hours per week) Hours of work: 08:30am to 3:00pm Mon to Fri 


CSIRO is seeking a Receptionist/Administrator to join the CSIRO’s Business and Infrastructure Services unit (CBIS) supporting staff and visitors as the first point of contact for this site.   


As the successful candidate, you will provide logistical and administrative support for CBIS and the Land and Water business unit across a broad range of CSIRO operational functions. Your focus will be on reception; security; stores; mail & freight; waste and fleet.  

Your duties will include:


  • Respond courteously and efficiently to requests for your services, keep clients informed about progress and redirect requests to appropriate staff when required.  

  • Providing high quality customer service, including efficient referral, enquiries and follow up to staff and clients at the site supported.  

  • Assisting in the security of the site, including management, maintenance and issue of keys; access cards; ID cards; and related staff, visitor and contractor registers.  

  • Providing administrative support across a broad range of services, including vehicle fleet, store operations and management of inventory control systems, coordinating stock orders and invoice allocation and payments.  

  • Supporting the CBIS team by monitoring the team’s email inbox, distributing requests appropriately and escalating issues as required.  

  • Providing open, effective and respectful communications with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation. 


Location: Darwin, NT

Salary: AU$48K - AU$ $62k plus up to 15.4% superannuation (Pro Rata for Part Time)

Tenure: Specified term of 2 years

Reference: 77831

To be considered you will need:
  • Demonstrated work experience as a professional Receptionist with the primary focus being on the provision of quality customer service through front-desk activities and switchboard management, underpinned by excellent communication skills and the ability to multitask.  

  • Demonstrated experience and a willingness to undertake a range of administrative support tasks in a general office environment.  

  • Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.  

  • An ability to recognise and seek to resolve problems as they arise and escalate issues as required.  

  • Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well.  

  • Experience and knowledge across the suite of Microsoft Office applications, and the ability to become familiar with use of facilities management specific software and systems.  

  • A current driver’s licence. 


For full details about this role please review the Position Description


To be eligible to work in CSIRO you must be an Australian Citizen, Permanent Resident or either hold, or be able to obtain, a valid working visa.

The successful applicant will be required to obtain and provide a National Police Check or equivalent.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 


At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Sunday 24th October 2021, 11:00 pm AEST – please note we will be shortlisting the applications as they are submitted and reserve the right to close the position for applications prior to the closing date listed.  

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