EVENT COORDINATOR

Institute of Public Administration Australia
ACT
Marketing & Communications
Event Management
$59,498 - $72,929 (dependent on experience)
Full time
Posted 18d ago

Position title: Event Coordinator 

Location: Canberra 

Salary range: $59,498 - $72,929 (dependent on skills and experience) 

Reporting to: Events Manager, IPAA ACT 

Job type: Full time (37.5 hours per week) 

Term: 1 year (with option of extension) 

 

About You 

IPAA ACT is looking for someone enthusiastic to join the team as an Event Coordinator. The Event Coordinator works in a small but active team under the direction of the Event Manager. The ideal candidate is organised and reliable and is a strong communicator with a natural ability to build positive and effective relationships. The role suits someone with energy, initiative, a desire to learn, and an eye for detail. 

About IPAA ACT 

IPAA is the professional body focused on the promotion of excellence and professionalism in public administration. We are a non-profit and non-partisan organisation that works in partnership with the public sector, the private sector, academia and other institutions, to provide a platform for debate and discussion about improving public administration in Australia.  

The IPAA ACT team is a small but highly engaged group of people who deliver high quality events and capability programs while enjoying a strong sense of camaraderie and support. We are driven by a sense of purpose and our contribution is well-respected across the sector.  

We offer a flexible and diverse working environment in a small supportive team with employee benefits including: 

  • Paid shutdown leave between Christmas and New Year in addition to annual leave provisions  
  • Access to IPAA leadership events and development programs 
  • Access to subsidised parking onsite 

 IPAA Values  

Integral to the successful implementation of IPAAs’ program are the values of the IPAA ACT team:  

  • Positive and passionate  
  • Respectful and considerate  
  • Committed and purposeful  
  • Honest and authentic  
  • Collaborative and inclusive  

These values are embodied by IPAA ACT in all interactions with members, sponsors and partners, and contribute to a high-performing, well-respected and influential organisation.   

Statement of Responsibilities 

The Event Coordinator will support the Event Manager with the delivery of the IPAA ACT program of physical and digital events. This includes organising all logistics—including coordinating venues, AV services, digital transmission, registration, calendars, administration, and feedback, as well as managing relationships with stakeholders. The Event Coordinator will work with the Event Manager on: 

  • Working with partners and providers to coordinate event logistics, including venue, AV, production, catering, and marketing and communications material 
  • Management of event registrations and invoicing in IPAA ACT’s event management platform 
  • Engaging with departments and agencies on ticketing and attendance matters 
  • Creating briefing documents 
  • Supporting event speakers and their staff  
  • Management of physical, digital, and hybrid events 
  • Other duties as required to deliver high-quality events. 

The position is accountable to the Event Manager, working closely with the Program Director, to ensure the delivery of high-quality service to IPAA ACT members. 

The role includes flexible working arrangements, to be managed under the guidance of the Program Director and in consultation with the IPAA ACT Team. 

Skills and Attributes 

  • Ability to develop and maintain strong relationships, and to present professionally and courteously with stakeholders 
  • Good verbal and written communication skills 
  • High attention to detail and accuracy 
  • Organised with the ability to prioritise and balance concurrent tasks to meet deadlines 
  • Proficiency with digital programs including Microsoft Excel, Adobe Acrobat and event management software 
  • Ability to work autonomously as well as part of a team, solve problems and take initiative 
  • Curiosity and willingness to learn, with interest in the Australian public sector 

How to Apply 

Please submit a one-page expression of interest summarising relevant skills and experience, along with your resume to: 

Contact 

Caroline Walsh 

Chief Executive Officer, IPAA ACT 

E: caroline.walsh@act.ipaa.org.au 

M: 0413 139 427 

Applications close 

Applications can be sent to caroline.walsh@act.ipaa.org.au before 5pm Monday 24 January. 

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