Council Operations Assistant Manager

Kalkarindji, Katherine & Northern Australia NT
Government - Local (Government & Defence)
$74,049.76
Full time
Posted 21d ago

About the business

Victoria Daly Regional Council (VDRC) is a vibrant and energetic organisation, delivering a range of local government services and programs to residents of the beautiful stunning communities within the Victoria Daly Region covering an area of 168,277Km2.

Victoria Daly Regional Council have five goals to deliver its vision of
"Moving Forward Together"

  1. Financial Sustainability
  2. Good Governance
  3. To meet the expectations of the communities we serve
  4. To provide employment to Indigenous people in our community
  5. To maintain and develop Council's assets

Council have developed a number of strategies across the organisation to drive the delivery of these goals.

Council Offices are located in each of our 5 Communities

  • Pine Creek
  • Nauiyu / Daly River
  • Timber Creek
  • Yarralin Walangeri
  • Kalkarindji / Daguragu

About the role

  • Temporary 3 month position with the potential to extend
  • Kalkarindji, NT
  • Level 5 Indicative $74,049.76 Plus 10.5% Super
  • 6 Weeks Annual Leave With 17.5% Leave Loading
  • 10 days Personal Leave
  • Remote Area Allowance
  • Subsidised Accommodation
  • Relocation allowance of up to $5000

Duties and Responsibilities

  1. Assist the Council Operations Manager with obtaining quotations, raising purchase orders and monitoring budget expenditure.
  2. Manage on a day to day basis the administration unit within the Council Service Delivery Centre ensuring that secretarial and administrative support is provided.
  3. Maintain records, initiating follow-up action to ensure that deadlines are met.
  4. Drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and meetings, making travel arrangements.
  5. Organise catering for visitors, meetings and functions as required.
  6. Attend and minute take Local Authority meetings in the community.
  7. Prepare the periodic reports required for funding bodies and regional office.
  8. Assist the Council Operations Manager with credit card expenditure documents for forwarding to regional office along with purchase orders and other financial related functions.
  9. Coordinate and manage the new employee human resource functions such as inductions and commencement paper work.
  10. Coordinate and manage the community job vacancies and related paper work within the Council Service Delivery Centre, including community advertising, interviewing, submitting request to fill vacancies for approval to the Council’s Human Resource department.
  11. Ensure the required compliance documentation is met with Human Resources and Finance functions.
  12. Liaise effectively with all levels of staff within the Council, external agencies and organisations, to assist in the smooth day to day operations of the Council Service Delivery Centre.
  13. Ensure discretion and confidentiality is adhered to and actively promote the Council’s image as an efficient and effective organisation.
  14. Maintain a safe working environment and ensure Work Health & Safety regulations are adhered to.
  15. Ensure the policies and procedures of the Council are adhered to and all resources are effectively deployed.
  16. Carry out any other duties as requested and directed by the Council Operations Manager.

Other Requirements

  1. Criminal History Check (issued within the last 3 months)
  2. Current Working with Children’s Clearance (Ochre Card)
  3. A valid driver’s licence

 

Employer questions

Your application will include the following questions:
  • Which of the following Microsoft Office products are you experienced with?

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