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Executive Assistant

A high-level organisational role working closely with a company executive or senior manager to provide administrative support

What's it like to be an Executive Assistant?

An Executive Assistant (EA) plays a key organisational role, handling everything from managing an executive’s personal schedule to organising executive board meetings. You may even be asked to represent the executive you support in meetings or other communications.

Executive Assistant

Tasks and duties

  • Accepting and making phone calls and emails on behalf of the executive.
  • Scheduling meetings and booking meeting rooms.
  • Setting the executive's daily schedule.
  • Reviewing incoming reports and handling all correspondence directed to the executive.
  • Acting as the point of contact between the executive and colleagues and stakeholders.
  • Researching a variety of topics.
  • Managing events.
  • Coordinating travel arrangements.
  • Managing office documentation, filing and databases.
  • Producing reports and presentations.
  • Managing assistants and delegating tasks.
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Depending on the company you work for, you may have one or more assistants to support you in your role and you will need to manage their tasks and delegate assignments to them.

Executive Assistants must be highly organised and dependable and be able to prioritise a busy workload. As well as having superior interpersonal and communication skills, you must also have managerial competency and be able to support the objectives and values of both the company and the executive(s) you work for.

What can I earn as an Executive Assistant?

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Latest Executive Assistant jobs on SEEK

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Source: Full time annual package based on job ad data.

How to become an Executive Assistant


SEEK Learning
Formal qualifications are not essential to become an Executive Assistant, however it may be advantageous to undertake study in business administration.

  1. Complete your Secondary School Certificate.
  2. Complete a Certificate III in Business Administration (BSB30415) or Certificate IV in Business Administration (BSB40515) or a higher qualification such as a Bachelor of Business Administration.
  3. Gain advanced computer software skills.
  4. Gain an entry-level position as an assistant to an EA.

Explore related qualifications

SEEK users who have worked as an Executive Assistant have studied these qualifications.

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Certificate III in Business Administration

This qualification provides you with the skills and knowledge to complete a range of administrative roles across a range of contexts.
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Certificate III in Business Administration provider logo
Certificate III in Business Administration provider logo
Certificate III in Business Administration provider logo

Certificate IV in Business Administration

With this qualification you will develop your administrative skills and learn to provide leadership and guidance to others.

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Certificate IV in Business Administration provider logo
Certificate IV in Business Administration provider logo
Certificate IV in Business Administration provider logo

Diploma of Business (Operations)

This diploma will provide you with the skills to manage the day-to-day operations of a business.

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Diploma of Business (Operations) provider logo
Diploma of Business (Operations) provider logo
Diploma of Business (Operations) provider logo
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Source: SEEK job ads and SEEK Profile data

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Job market trends for Executive Assistants
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Executive Assistant jobs on SEEK
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Source: SEEK job ads and SEEK Role Reviews

Latest Executive Assistant reviews

Latest reviews from 131 Executive Assistants surveyed on SEEK
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Positive
Negative
May 2021
Executive Assistant is a powerful pillar of any organization
Reviewer's Qualification
Master of Business Administration
Experience
10+ years
Organisation size
Large (200+ employees)
Specialisation
Research & Development
The good things
Executive Assistant is one of the most confidential and trustworthy job. Being an EA we will get know the most confidential matters of the organisation before anyone get to know. The loyalty to keep ...
The challenges
The role of a executive assistant is the most challenging one, wherein you have to win the trust of most of the people around you, you should have extra ordinary communication & interpersonal skills a...
Read more
Nov 2018
Technology and the world have changed rapidly, so has the role of an Executive Assistant. An EA is a partner to his/her manager.
Reviewer's Qualification
Master of Business Administration
Experience
10+ years
Organisation size
Medium (20-199 employees)
Specialisation
Executive office
The good things
Being an Executive Assistant to senior management, it gives me opportunity to partner with the senior executives I support and manage his/her office for him/her. It is rewarding to see when they can ...
The challenges
Throughout my career, I have had the opportunities to work with and for different senior executives. Each has his or her own management and leadership style. It can be challenging when your manager ...
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Source: SEEK Role Reviews