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Office Assistant

Use strong organisation and communication skills to carry out administrative tasks.

What's it like to be an Office Assistant?

Responsible for supporting all aspects of a business, Office Assistants are vital to the smooth running of an office. Office Assistants can be called on to work on many different kinds of tasks, depending on the size of the organisation and their level of ability. Office Assistants tend to be well-organised and have strong communication skills.

Office Assistant

Tasks and duties

  • Undertaking reception and customer service duties.
  • Preparing, printing and binding documents.
  • Photocopying, scanning and faxing.
  • Sorting and sending mail.
  • Preparing routine reports.
  • Formatting, proofreading and transcribing documents.
  • Taking messages and following up on enquiries.
  • Providing information to stakeholders.
  • Managing assets, such as stationary equipment.
  • Data entry and record management.
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What can I earn as an Office Assistant?

Find out the average salary for an Office Assistant across Australia

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Latest Office Assistant jobs on SEEK

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How to become an Office Assistant


SEEK Learning
Formal qualifications are not required to become an Office Assistant, but they may improve your administration skills.

  1. Consider completing a vocational qualification in business administration, such as the Certificate III in Business Administration (BSB30120) or the Certificate IV in Business Administration (BS40120).
  2. You can continue learning with a Diploma of Business (Operations) (BS50120). This qualification will prepare you for more senior roles in office administration.

Explore related qualifications

SEEK users who have worked as an Office Assistant have studied these qualifications.

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Certificate III in Business Administration

This qualification provides you with the skills and knowledge to complete a range of administrative roles across a range of contexts.
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Certificate III in Business Administration provider logo
Certificate III in Business Administration provider logo
Certificate III in Business Administration provider logo

Diploma of Business Administration

This qualification prepares you to work in various administrative roles including as an administration manager or office manager.
View course details
Diploma of Business Administration provider logo

Certificate IV in Business Administration

With this qualification you will develop your administrative skills and learn to provide leadership and guidance to others.

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Certificate IV in Business Administration provider logo
Certificate IV in Business Administration provider logo
Certificate IV in Business Administration provider logo
Certificate IV in Business Administration provider logo
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Source: SEEK job ads and SEEK Profile data

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Is Office Assistant the right role for me?


Job market trends for Office Assistants
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Office Assistant jobs on SEEK
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Jobs on SEEK right now
Source: SEEK
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Source: SEEK job ads and SEEK Role Reviews

Latest Office Assistant reviews

Latest reviews from 7 Office Assistants surveyed on SEEK
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Positive
Negative
May 2021
Office Assistants need to be highly organised but find I work better under pressure.
Reviewer's Qualification
Certificate IV in Business (Administration)
Experience
1 – 4 years
Organisation size
Small (1-19 employees)
Specialisation
Property Management
The good things
An efficient Office Assistant who is highly organised and priortises tasks can really make a difference in the professionalism and energy of the office. They need to anticipate and learn the style of...
The challenges
The challenges of the role is that it can be demanding to meet deadlines and to deal with strong personalities, however, always keep a positive attitude and always be professional in the way you deal ...
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May 2021
Office Assistance is not just assisting but learning too.
Reviewer's Qualification
Bachelor of Science (Information Technology)
Experience
1 – 4 years
Organisation size
Large (200+ employees)
Specialisation
Logistics
The good things
As an office assistant what mostly has helped me is learning the hard way this is the best way to know something and it will never depart your mind. An office Assistant is always the first person to g...
The challenges
I tend to go extra miles in service people and forget i need a rest too. Its hard to treat everyone equally but you just have to so sometimes its hard. Multitasking is a day to day learning thing so a...
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Source: SEEK Role Reviews