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Project Administrator

Administrate the successful delivery of large projects and programs.

What's it like to be a Project Administrator?

Project Administrators handle the administrative functions of an organisation’s projects and programs. They oversee the project’s daily functions to ensure deadlines and compliance requirements are met, and usually report to a Project Manager or senior management.

Project Administrator

Tasks and duties

  • Managing daily administrative functions of a project or program.
  • Liaising with other professionals and consultants to define outcomes and timelines.
  • Collecting and analysing project data and reporting on outcomes.
  • Advising senior management on matters requiring escalation.
  • Implementing directions of senior management.
  • Coordinating and administering meetings, including issuing of minutes.
  • Processing invoices and purchase orders.
  • Managing project documentation and contracts, raising issues and implementing changes to contracts.
  • Providing daily support to project team as directed by management.
  • Overseeing work performed by contractors and reporting on variations.
  • Assisting Project Managers with budgeting and regular reporting.
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Project Administrators have advanced computer literacy, communication skills and administrative skills. They manage contracts and process paperwork, and report on variations. They work in a broad range of industries including construction, financial services and management consultancy.

What can I earn as a Project Administrator?

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Latest Project Administrator jobs on SEEK

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Source: Full time annual package based on job ad data.

How to become a Project Administrator


SEEK Learning
Formal qualifications are not essential to become a Project Administrator, but they may be beneficial. Strong computer literacy and office administration skills are essential.

  1. Complete a Certificate IV in Project Management Practice (BSB41515), a Diploma of Project Management (BSB51415), or an Advanced Diploma of Program Management (BSB61218).
  2. Develop strong computer and administrative skills.
  3. Build your industry–relevant experience in a temporary or support role.
  4. After gaining experience as a Project Administrator, consider developing your managerial skills and moving into a Project Manager role with further study, such as a Graduate Certificate in Project Management.

Explore related qualifications

SEEK users who have worked as a Project Administrator have studied these qualifications.

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Diploma of Project Management

With this diploma you will gain the skills needed to manage a variety of projects across a range of industries.
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Diploma of Project Management provider logo
Diploma of Project Management provider logo
Diploma of Project Management provider logo

Graduate Certificate of Project Management

This certificate provides you with core skills in agile and traditional methodologies of project management.

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Graduate Certificate of Project Management provider logo
Graduate Certificate of Project Management provider logo
Graduate Certificate of Project Management provider logo

Certificate IV in Project Management Practice

This certificate prepares you with the skills and knowledge needed to work as a member of a project team.
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Certificate IV in Project Management Practice provider logo
Certificate IV in Project Management Practice provider logo
Certificate IV in Project Management Practice provider logo
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Source: SEEK job ads and SEEK Profile data

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Job market trends for Project Administrators
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Job opportunities

Project Administrator jobs on SEEK
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Jobs on SEEK right now
Source: SEEK
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Source: SEEK job ads and SEEK Role Reviews

Latest Project Administrator reviews

Latest reviews from 30 Project Administrators surveyed on SEEK
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Negative
May 2021
Project administration -solving daily challenges and make a difference!
Reviewer's Qualification
Bachelor of Science (Science)
Experience
5 – 9 years
Organisation size
Medium (20-199 employees)
Specialisation
Healthcare communications, currently within a NFP setting
The good things
You always get to interact with people from diverse backgrounds, and often remotely around the world, enabling you to work together towards the same/similar roles with a huge amount of variety in pers...
The challenges
There are circumstances where management hold PA's accountable for cost and schedule without delegating resource authority or approving project baselines that enable the tasks to be done properly and ...
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Aug 2019
HR Projects Administrator: fun, exciting, engaging.
Reviewer's Qualification
Bachelor of Business/Bachelor of International Tourism and Hotel Management
Experience
Less than a year
Organisation size
Large (200+ employees)
Specialisation
Human Resources
The good things
The good things New task to do after one project has completed. Tasks included dissolution processes such as exit planning of employees. Another project was the outplacement program and ensuring the e...
The challenges
The challenges Some weeks were quite slow and then the next week would be really fast with deadlines approaching. A lot of projects need approval or further information from stakeholders which can hal...
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Source: SEEK Role Reviews